How Do You Properly Tape a Shipping Label on a Package?

AvatarByMarc Shaw Sticker Labels & Printing

When it comes to shipping packages, ensuring that your shipping label is securely attached is just as important as the contents inside. A properly taped shipping label not only guarantees that your package reaches its destination without delay but also protects sensitive information from damage or loss during transit. Whether you’re sending a personal gift or running a small business, mastering the art of taping your shipping label can save you time, money, and frustration.

Taping a shipping label might seem like a straightforward task, but there are key considerations that can make all the difference in how your package is handled along the way. From choosing the right type of tape to positioning the label correctly, these small details contribute to a smooth shipping experience. Understanding the best practices for securing your label helps prevent issues such as smudging, peeling, or misreading by scanners.

In the following sections, we’ll explore essential tips and techniques for taping your shipping label effectively. Whether you’re new to shipping or looking to refine your packaging skills, this guide will equip you with the knowledge to ensure your label stays intact and your package arrives safely.

Choosing the Right Tape for Securing Shipping Labels

Selecting the appropriate tape is crucial for ensuring that shipping labels remain intact and legible throughout the delivery process. The tape must be durable, adhesive enough to withstand handling, and clear to avoid obscuring important information on the label.

Clear packing tape is the most commonly recommended option because it provides a strong seal while allowing the entire label to remain visible. Avoid tapes that are opaque, colored, or printed, as these can obscure barcodes and addresses, potentially causing delays or misdelivery.

Other considerations when choosing tape include:

  • Adhesion strength: The tape should stick firmly to various package materials, including cardboard, plastic, and padded envelopes.
  • Resistance to environmental factors: The tape must withstand moisture, temperature changes, and friction during transit.
  • Non-yellowing properties: Over time, some tapes may yellow, making the label hard to read. Opt for tapes designed to stay clear.

Specialty tapes with built-in label windows or self-adhesive label protectors are available for high-volume shipping environments. These can save time by eliminating the need for additional taping steps.

Preparing the Package Surface for Label Application

Proper surface preparation ensures that the tape adheres well and the shipping label remains secure. Before applying the label and tape:

  • Clean the surface: Remove dirt, dust, and oils using a dry or slightly damp cloth. Avoid wet surfaces as moisture can prevent the tape from sticking properly.
  • Choose a flat area: The label should be applied to a flat, smooth surface to avoid wrinkles or air bubbles that can interfere with barcode scanning.
  • Avoid seams and edges: Placing the label over box seams or corners increases the risk of peeling during transit.

If the package material is rough or porous, consider applying a piece of clear packing tape directly to the area first to create a smooth surface before affixing the label.

Correct Placement and Alignment of the Shipping Label

Positioning the shipping label correctly is essential for smooth handling and scanning at shipping facilities. Follow these guidelines for optimal placement:

  • The label should be placed on the largest flat surface of the package.
  • Align the label so that it is straight and not tilted, which aids automated scanners.
  • Leave a margin of at least one inch from edges and seams to prevent damage or peeling.
  • Avoid placing the label over tape seams, wrinkles, or package openings.
Package Type Recommended Label Placement Additional Tips
Standard cardboard box Center of the largest flat side Ensure the box is sealed before applying the label
Padded envelope Front center, avoiding folds or wrinkles Use a rigid backing if possible for barcode scanning
Plastic mailer Flat section, away from seams or openings Use clear tape to protect the label from moisture

Applying Tape Over the Shipping Label

Once the shipping label is positioned, taping it securely prevents damage or loss during transit. The tape application should fulfill these criteria:

  • Completely cover the label without obscuring important information.
  • Be applied smoothly to avoid air bubbles or wrinkles.
  • Extend slightly beyond the edges of the label to seal it onto the package.

Steps for taping the shipping label:

  • Cut tape strips slightly longer than the label edges.
  • Place the first strip horizontally across the center of the label.
  • Add strips vertically along the edges, overlapping the horizontal tape.
  • Press firmly on the tape to ensure full adhesion.

When using wide tape (typically 2-3 inches), one or two strips will usually suffice. For smaller tape widths, more strips may be necessary to ensure full coverage.

Common Mistakes to Avoid When Taping Shipping Labels

Even with the best materials, improper application can compromise the label’s integrity. Avoid these common errors:

  • Covering barcodes or text with opaque tape: This prevents scanners from reading the label.
  • Using too little tape: Insufficient taping can allow the label to peel off.
  • Overlapping tape excessively: This may create thick areas that cause feeding jams in sorting machines.
  • Applying tape over damaged or wrinkled labels: Damaged labels are harder to scan and can delay shipping.
  • Ignoring label orientation: Labels placed sideways or upside down can cause confusion and delays.

Tips for Ensuring Label Durability Throughout Transit

To maximize label longevity, consider these expert recommendations:

  • Use tape designed for shipping and packaging, not general-purpose or masking tape.
  • Apply a protective clear laminate sheet over the label before taping for extra resistance to moisture and abrasion.
  • Avoid placing labels on package areas exposed to rain or excessive friction.
  • Regularly inspect packages in high-volume environments to ensure labels remain secure.

Following these detailed guidelines will help ensure that shipping labels remain intact, readable, and effective throughout the entire shipping journey.

Preparing the Shipping Label for Application

Before applying the shipping label to a package, it is essential to ensure the label is properly prepared to guarantee durability and readability throughout the shipping process. Begin by printing the label on high-quality, adhesive-backed paper or standard paper if you plan to use tape. Verify that all information on the label is clear and correct, including the barcode, address, and any special instructions.

Important considerations include:

  • Use a laser printer for smudge-free, sharp text and barcodes.
  • Avoid folding or creasing the label as this can interfere with barcode scanners.
  • If printing on regular paper, laminate or cover the label with clear tape to protect it from moisture or damage.

Choosing the Right Tape for Securing Shipping Labels

Selecting appropriate tape is critical to ensure the shipping label remains intact and legible during transit. Not all tapes are suitable for this purpose, and the wrong choice can lead to label detachment or damage.

Recommended tape types:

Tape Type Characteristics Suitability
Clear Packing Tape Strong adhesive, transparent, moisture-resistant Ideal for covering and securing labels
Water-Resistant Tape Enhanced moisture protection Best for shipments exposed to wet conditions
Paper Tape Biodegradable, less adhesive Suitable for eco-friendly shipping, less durable
Masking Tape Low tack, easy to remove Not recommended for shipping labels

Avoid duct tape or colored tapes that can obscure label information or interfere with barcode scanning.

Applying the Shipping Label Correctly

Proper application of the shipping label ensures it remains visible and scannable throughout the shipping journey. Follow these steps for best results:

  1. Select the Placement Area

Choose a flat, smooth surface on the package that is easily accessible and unlikely to be damaged or covered by other labels. Avoid seams, edges, or curved surfaces.

  1. Clean the Surface

Wipe the application area with a dry cloth to remove dust, dirt, or oils that may prevent tape adhesion.

  1. Position the Label

Carefully align the label to avoid wrinkles or folds. Place it with the barcode oriented horizontally if possible, as most scanners read this orientation best.

  1. Secure the Label with Tape
  • Use clear packing tape to cover the entire label, extending slightly beyond the edges.
  • Apply the tape smoothly without bubbles or wrinkles that could distort the barcode.
  • Avoid overlapping multiple tape layers over the barcode to prevent scanning issues.
  • Ensure the tape is firmly pressed down to avoid peeling.

Additional Tips for Durable Label Attachment

To maximize the shipping label’s durability and readability, consider the following expert tips:

  • Use a label pouch if the package surface is rough or damaged; these pouches protect the label and tape from abrasion.
  • If using multiple labels, place them on separate sides of the package to avoid confusion.
  • For irregularly shaped packages, reinforce the label edges with extra tape to prevent curling.
  • Avoid applying tape directly over fragile or thin labels printed on low-quality paper.
  • Confirm that any tape used does not obscure essential information such as tracking barcodes or delivery instructions.

Troubleshooting Common Issues with Shipping Labels

Issue Cause Solution
Label Peeling Off Insufficient tape coverage or dirty surface Clean surface; apply wider tape coverage
Barcode Not Scanning Tape wrinkles, tape glare, or damaged label Use matte tape; smooth out wrinkles; reprint label if damaged
Label Smudging or Fading Low-quality printing or moisture exposure Use laser printing; cover label fully with tape
Label Torn or Creased Rough handling or improper placement Place label on flat area; use protective pouch or extra tape reinforcement

Ensuring careful preparation, correct tape choice, and precise application will significantly reduce shipping label issues and promote efficient package handling.

Expert Guidance on Properly Taping Shipping Labels to Packages

Jessica Martin (Logistics Manager, Global Freight Solutions). When applying a shipping label, it is crucial to ensure the entire label is flat and wrinkle-free on the package surface. Use clear packing tape that covers the entire label without obscuring any barcodes or important information. This prevents damage from moisture and handling, ensuring the label remains scannable throughout transit.

Dr. Alan Pierce (Packaging Engineer, National Shipping Association). The best practice for taping shipping labels involves placing the label on a smooth, clean surface and securing it with clear tape applied edge-to-edge. Avoid using excessive tape that can cause bubbling or distortion, as this may interfere with automated scanning systems. Additionally, reinforce corners to prevent peeling during shipping.

Maria Lopez (Supply Chain Consultant, Express Parcel Services). For optimal label durability, I recommend using a transparent, pressure-sensitive adhesive tape that is weather-resistant. Apply the tape in a single sheet over the label, ensuring it does not wrinkle or overlap text. This method protects the label from dirt, water, and abrasion, which are common challenges in shipping environments.

Frequently Asked Questions (FAQs)

What type of tape should I use to secure a shipping label?
Use clear packing tape or shipping tape that is strong, weather-resistant, and transparent to ensure the label remains visible and protected during transit.

How should I position the shipping label on the package?
Place the label on a flat, smooth surface of the package, avoiding seams, edges, or corners to prevent damage or detachment.

Is it necessary to cover the entire shipping label with tape?
Yes, fully cover the label with clear tape to protect it from moisture, dirt, and tearing while maintaining barcode readability.

Can I use multiple pieces of tape to secure the label?
Yes, use multiple strips of tape if needed, but ensure they overlap slightly and do not obscure important information or barcodes.

Should I avoid taping over the barcode on the label?
Do not use opaque or colored tape over the barcode; clear tape is acceptable as it does not interfere with barcode scanning.

What precautions should I take when taping fragile packages with labels?
Apply tape gently to avoid crushing the package, and reinforce the label edges to prevent peeling without damaging the contents.
Properly taping a shipping label onto a package is essential to ensure that the label remains intact and legible throughout the shipping process. The key steps involve securely affixing the label on a clean, flat surface of the package, avoiding seams or edges where the label might peel off. Using clear packing tape to cover the entire label protects it from moisture, dirt, and damage while maintaining barcode readability for scanning purposes.

It is important to avoid placing tape directly over critical information such as barcodes or addresses without using clear tape, as opaque tape can interfere with scanning. Additionally, ensuring the label is fully adhered without wrinkles or bubbles helps prevent delays or misdelivery. For added security, some shippers recommend taping around the edges of the label to reinforce its attachment without obscuring any printed details.

In summary, the effective application of a shipping label involves careful placement, the use of appropriate clear tape, and attention to detail to preserve the label’s integrity. Following these best practices minimizes the risk of shipping errors and ensures that packages reach their destinations promptly and without complications.

Author Profile

Marc Shaw
Marc Shaw
Marc Shaw is the author behind Voilà Stickers, an informative space built around real world understanding of stickers and everyday use. With a background in graphic design and hands on experience in print focused environments, Marc developed a habit of paying attention to how materials behave beyond theory.

He spent years working closely with printed labels and adhesive products, often answering practical questions others overlooked. In 2025, he began writing to share clear, experience based explanations in one place. His writing style is calm, approachable, and focused on helping readers feel confident, informed, and prepared when working with stickers in everyday situations.