How Do You Properly Put a Shipping Label on a Package?

AvatarByMarc Shaw Sticker Labels & Printing

When it comes to sending packages, ensuring your shipment arrives safely and on time starts with one crucial step: properly attaching the shipping label. Whether you’re an occasional sender or running a small business, knowing how to put a shipping label on a package correctly can save you time, prevent delivery delays, and avoid unnecessary costs. It might seem straightforward, but there are important considerations that can make a significant difference in the shipping process.

A shipping label serves as the package’s identity card, containing vital information such as the destination address, return address, and tracking details. How and where you place this label can impact how efficiently your package moves through the shipping network. From choosing the right materials to positioning the label for maximum visibility, each step plays a role in ensuring your parcel reaches its recipient without a hitch.

In the following sections, we’ll explore the essential tips and best practices for affixing shipping labels, helping you master this simple yet essential task. Whether you’re shipping locally or internationally, understanding these fundamentals will give you confidence and peace of mind every time you send a package.

Preparing the Package for Label Application

Before applying the shipping label, ensure the package is securely sealed and ready for transit. Use high-quality packing materials such as sturdy boxes, reinforced tape, and cushioning materials to protect the contents. The package surface where the label will be attached should be clean, dry, and free from dust or grease to ensure proper adhesion.

If the package has an old label or markings, remove or cover them completely to prevent confusion during shipment. Flatten any bulges or creases on the package surface to create a smooth area for the label. This step helps maintain the label’s legibility and scannability throughout the shipping process.

Applying the Shipping Label Correctly

Proper placement and attachment of the shipping label are crucial for efficient handling and delivery. Follow these guidelines when putting the label on the package:

  • Place the label on the largest flat surface of the package to maximize visibility.
  • Avoid placing the label over seams, edges, or corners where it may become damaged or partially detached.
  • Ensure that barcodes and addresses are not obscured by tape or other materials.
  • Use clear packing tape to secure the label if it is not self-adhesive, but avoid covering barcodes with tape as it can cause scanning issues.
  • If the label is printed on adhesive paper, peel off the backing carefully and smooth the label to remove air bubbles.

Handling Special Packaging Scenarios

Certain package types require additional attention when applying shipping labels:

  • Poly Mailers: Place the label on a flat, smooth area, avoiding wrinkles or folds. Use transparent tape if necessary to reinforce the label.
  • Irregularly Shaped Items: If the item cannot accommodate a flat label, attach the label on a cardboard backing securely fastened to the package.
  • Fragile Items: Clearly mark the package as fragile, but ensure the shipping label remains prominently visible and unobstructed.
  • Palletized Shipments: Attach one label per pallet, placing it on a side that is easily accessible and visible to handlers.

Common Mistakes to Avoid When Labeling Packages

Mistakes during the labeling process can cause delays, lost packages, or delivery errors. Avoid these common pitfalls:

  • Applying multiple labels without removing old ones, which can confuse carriers.
  • Wrapping tape over barcodes or address information, making scanning difficult.
  • Placing labels on curved or uneven surfaces leading to peeling or tearing.
  • Using non-waterproof labels or tape that may degrade in transit.
  • Writing additional information directly on the label, obscuring printed details.

Recommended Tools and Materials for Label Application

Using the right tools can streamline the label application process and improve accuracy. Consider the following items:

  • Label printer with compatible adhesive label stock
  • Clear packing tape (preferably matte finish to avoid glare)
  • Scissors or a utility knife for trimming labels or tape
  • A flat, clean workspace to prepare packages
  • Gloves to prevent smudging labels with oils or dirt
Tool/Material Purpose Recommended Specifications
Label Printer Prints shipping labels with clear barcodes and addresses Thermal printers with 4×6 inch label support
Adhesive Label Stock Provides durable, sticky surface for labels Weatherproof, tear-resistant, compatible with printer
Clear Packing Tape Secures labels and protects against moisture Matte finish to reduce glare, strong adhesive
Scissors/Utility Knife Trims label edges or tape for neat application Sharp blades for clean cuts

Preparing the Package for Label Application

Proper preparation of your package is essential for ensuring the shipping label adheres securely and remains legible throughout transit. Begin by selecting a clean, smooth surface on the package, ideally the largest flat side, to maximize label visibility. If the package has any dirt, dust, or moisture, wipe it clean and allow it to dry completely.

Consider the following steps before applying the label:

  • Remove old labels: Any previous shipping labels, barcodes, or markings should be completely removed or covered to avoid confusion during sorting.
  • Seal the package properly: Use strong packing tape to close all openings, ensuring the contents are secure and the box integrity is maintained.
  • Flatten the surface: If the package surface is uneven or curved, reinforce it with additional cardboard or tape to create a flat application area.

Using a protective sleeve or clear packing tape over the label can help prevent damage from moisture or abrasion, but avoid covering the barcode with tape that distorts the print.

Positioning the Shipping Label Correctly

Correct placement of the shipping label is crucial for efficient processing by carriers. Follow these guidelines to position the label optimally:

Aspect Best Practice Reason
Side of Package Largest flat surface, usually the top or front Maximizes scanning ease and visibility
Orientation Label should be upright and aligned with the edges of the package Prevents scanning errors and delays
Placement Center of the chosen surface, avoiding edges or corners Ensures label does not wrap around edges or get damaged
Obstruction Avoid placing near seams, folds, or tape Reduces risk of label peeling or barcode distortion

Applying the Shipping Label Securely

Once the package is prepared and label placement is determined, apply the label with precision to ensure it adheres firmly and remains intact:

  • Peel the backing carefully: Avoid touching the adhesive side excessively to maintain stickiness and prevent fingerprints on the label surface.
  • Align before sticking: Hold the label above the surface and align it before pressing down to avoid wrinkles or misplacement.
  • Smooth out air bubbles: Starting from the center, press the label outward using a flat tool or your hand to remove any trapped air.
  • Reinforce edges if needed: Use clear packing tape along the edges of the label to prevent peeling, but do not cover barcodes or critical information.

Special Considerations for Fragile or Irregular Packages

Shipping labels on fragile or oddly shaped packages require extra attention:

  • Fragile items: Place the label on the most stable side and consider adding “Fragile” stickers separately to alert handlers.
  • Irregular shapes: Use a rigid backing (such as a flat piece of cardboard) attached securely to the package, then apply the label on this flat surface.
  • Soft packages or bags: Use a waterproof label or place the label inside a clear adhesive pouch to protect it from moisture and abrasion.
  • Multiple labels: For shipments with multiple packages, label each unit clearly and include a master label on the shipping box if applicable.

Professional Guidance on How To Put Shipping Label On Package

Linda Martinez (Logistics Operations Manager, Global Freight Solutions). When affixing a shipping label, ensure the surface of the package is clean and dry to maximize adhesion. Place the label flat on the largest, flattest side of the package, avoiding seams or edges. This placement helps scanning devices read the label quickly and reduces the risk of damage during transit.

Dr. Kevin Huang (Supply Chain Consultant and Packaging Specialist). It is essential to use a clear plastic pouch or waterproof tape over the shipping label to protect it from moisture and abrasion. Additionally, avoid placing labels over any existing barcodes or markings to prevent confusion in automated sorting systems.

Sophia Reynolds (Senior Shipping Coordinator, Express Parcel Services). Always double-check that the label’s barcode and address are fully visible and unobstructed. If you are reusing a box, remove or completely cover old labels to avoid misrouting. Proper label placement directly influences delivery accuracy and speed.

Frequently Asked Questions (FAQs)

How do I properly attach a shipping label to a package?
Ensure the label is securely affixed on a flat, smooth surface of the package using clear packing tape or a label pouch. Avoid placing the label over seams or edges to prevent damage during transit.

Can I place the shipping label on a padded or irregularly shaped package?
Yes, but make sure the label is fully visible and adhered flatly. Use a rigid label pouch if necessary to protect the label from wrinkles or tears.

What information must be visible on the shipping label?
The recipient’s address, sender’s address, tracking barcode, and any special handling instructions must be clearly visible and unobstructed.

Is it acceptable to print the shipping label on regular paper?
Printing on regular paper is acceptable if the label is laminated or covered with clear tape to prevent smudging and tearing during shipping.

What should I do if the shipping label gets damaged or smudged?
Replace the damaged label immediately with a new, clearly printed label to avoid delivery delays or misrouting.

Can I reuse a box with an old shipping label on it?
No, remove or cover all old labels completely before applying a new shipping label to prevent confusion during package sorting.
Properly attaching a shipping label to a package is a crucial step in ensuring that your shipment reaches its destination without delay or damage. The process involves selecting a clean, flat surface on the package, removing any old labels or markings, and securely affixing the label using clear packing tape or a plastic pouch designed for shipping labels. It is important that the label is fully visible, legible, and free from wrinkles or tears to facilitate smooth scanning and handling during transit.

Additionally, verifying that the shipping label contains accurate and complete information, including the recipient’s address, sender’s details, and tracking barcode, is essential to avoid delivery errors. Using waterproof materials or protective coverings can help safeguard the label from moisture or abrasion, further reducing the risk of shipment delays or misplacement. Attention to these details reflects professionalism and enhances the overall shipping experience.

In summary, placing a shipping label correctly requires careful preparation, clear visibility, and secure attachment. By following these best practices, shippers can improve package handling efficiency and ensure timely delivery, ultimately contributing to customer satisfaction and operational reliability.

Author Profile

Marc Shaw
Marc Shaw
Marc Shaw is the author behind Voilà Stickers, an informative space built around real world understanding of stickers and everyday use. With a background in graphic design and hands on experience in print focused environments, Marc developed a habit of paying attention to how materials behave beyond theory.

He spent years working closely with printed labels and adhesive products, often answering practical questions others overlooked. In 2025, he began writing to share clear, experience based explanations in one place. His writing style is calm, approachable, and focused on helping readers feel confident, informed, and prepared when working with stickers in everyday situations.