How Do You Properly Put a Shipping Label on a Package?

AvatarByMarc Shaw Sticker Labels & Printing

When it comes to sending packages, one crucial step often determines whether your shipment reaches its destination smoothly and on time: properly applying the shipping label. Whether you’re a seasoned seller, a casual sender, or someone preparing a gift for a loved one, understanding how to put a shipping label on a package correctly can save you from delays, lost parcels, or additional fees. It’s a small task with a big impact, and mastering it ensures your package is ready for its journey.

Shipping labels are more than just pieces of paper with addresses; they contain vital information that guides carriers through every step of the delivery process. Knowing how to position and secure these labels can prevent issues like smudging, tearing, or misreading by automated systems. As shipping methods and packaging materials vary widely, the right approach to labeling can differ depending on your specific needs and the carrier’s requirements.

In the following sections, we’ll explore the essential tips and best practices for applying shipping labels effectively. Whether you’re printing labels at home or using pre-printed ones, preparing your package for shipment with confidence will become second nature. Get ready to learn how a simple label can make all the difference in your shipping experience.

Preparing Your Package for Label Application

Before applying a shipping label, it is essential to ensure that the package is properly prepared. This preparation helps protect the label and ensures that it adheres firmly throughout the shipping process. Begin by selecting a suitable box or envelope that securely fits the contents without being overly tight or loose.

Make sure the surface where the label will be applied is clean, dry, and free from dust, dirt, or moisture. Any residue can weaken the adhesive on the label, potentially causing it to peel off during transit. For fragile or irregularly shaped packages, consider using additional padding or wrapping to create a flat surface for the label.

If you are reusing a box, remove or cover any old labels, barcodes, or markings to avoid confusion during sorting and delivery. Use clear tape or label removers as necessary to create a clean, unobstructed space for the new shipping label.

Correct Placement of the Shipping Label

Proper placement of the shipping label is critical to ensure it is easily scannable and visible to shipping personnel. Follow these guidelines to position the label correctly:

  • Place the label on the largest flat surface of the package.
  • Avoid placing the label on edges, seams, or corners where it might be damaged or partially obscured.
  • Do not place the label over any package openings such as flaps or seals.
  • Ensure that the label is fully visible and not covered by tape or other materials.
  • For padded envelopes or poly mailers, place the label on the smooth, flat front side.

The table below summarizes the ideal and undesirable locations for label placement:

Placement Location Recommended Notes
Largest flat surface Yes Ensures maximum visibility and scanability
Edges or corners No Prone to damage and label peeling
Over seams or flaps No Can cause label to lift or cover package openings
Over previous labels or barcodes No May confuse scanning systems
On smooth surfaces of envelopes/poly mailers Yes Provides optimal adhesion and readability

Applying the Shipping Label Securely

Once the package is ready and the proper location for the label is identified, proceed with applying the label carefully. Begin by peeling off the backing of the adhesive label, ensuring that you do not touch the sticky side excessively, which can reduce its adhesiveness.

Align the label so it is straight and fully within the chosen surface area. Slowly press the label down, starting from one edge and smoothing across the surface to eliminate air bubbles or wrinkles. This ensures full contact and maximizes adhesion.

If your label is not self-adhesive, use clear packing tape to secure it. When taping over the label:

  • Use a clear, wide tape to cover the entire label without obscuring barcodes or text.
  • Avoid using excessive tape that creates bulky edges.
  • Ensure that the tape is smooth and free of wrinkles or bubbles.

Additional Tips for Label Durability and Compliance

To maintain label integrity during shipping, consider the following expert recommendations:

  • Use waterproof or weather-resistant labels, especially for shipments exposed to moisture or extreme weather.
  • Avoid folding or creasing the label, as this can interfere with barcode scanning.
  • If the package will be handled by multiple carriers, confirm that the label size and format comply with all carrier requirements.
  • Print labels in high resolution to ensure all barcodes and text are clear and legible.
  • Consider using label protectors or sleeves for packages with rough surfaces or those that require extra protection.

By following these best practices, you can help ensure your shipping labels remain intact and readable, facilitating smooth and timely delivery.

Preparing the Shipping Label for Application

Before attaching a shipping label to your package, ensure it is properly prepared to guarantee legibility and durability throughout transit. Follow these professional guidelines:

Verify that the shipping label is printed clearly, with no smudges or incomplete text. Use high-quality thermal or laser printing to ensure barcode scanners can easily read the label. If printing at home or in an office, use standard shipping label sizes, typically 4 x 6 inches.

Check the package surface where the label will be applied. The surface should be clean, dry, and free of dust, oil, or moisture. This ensures the adhesive on the label sticks firmly and does not peel off during handling.

  • If the package surface is rough or uneven, consider placing the label on a smooth, flat piece of packing tape or a label pouch designed for shipping labels.
  • Remove any old labels, stickers, or markings from reused boxes to prevent confusion during shipment.

Applying the Shipping Label Correctly

Proper placement and adhesion of the shipping label are crucial for efficient scanning and processing by carriers. Adhere to the following best practices:

Aspect Recommended Practice
Placement Place the label on the largest, flattest surface of the package, avoiding corners and edges.
Orientation Ensure the label is oriented upright and not sideways or upside down for easy scanning.
Adhesion Firmly press the label to the package, smoothing out any wrinkles or bubbles.
Protection If exposed to moisture or rough handling, cover the label with clear packing tape or use a waterproof label sleeve.

For fragile or irregularly shaped packages, place the label where it will remain visible and intact throughout shipping, avoiding folds or creases that may obscure barcodes or addresses.

Additional Tips to Ensure Label Compliance and Security

Maintaining compliance with carrier requirements and securing the shipping label can prevent delays and lost packages:

  • Double-check address accuracy: Confirm the recipient’s address, postal code, and contact details before printing the label.
  • Use correct postage: Verify that the label includes proper postage or prepaid shipping fees.
  • Seal the package securely: Use strong packing tape to close the package, ensuring the label remains untouched and visible.
  • Consider label placement in relation to package seams: Avoid placing the label over openings or seams that may split during transit.
  • Keep a digital or physical copy of the label: Retain tracking information and proof of shipment for reference.

Expert Guidance on How To Put A Shipping Label On A Package

Jessica Tran (Logistics Manager, Global Freight Solutions). When applying a shipping label, ensure the surface of the package is clean and dry to promote strong adhesion. Place the label flat on the largest, flattest side of the package, avoiding seams and edges. This prevents damage during transit and ensures barcode scanners can easily read the label.

Michael Chen (Packaging Engineer, ShipRight Technologies). It is crucial to use a clear protective sleeve or laminate over the shipping label if the package is exposed to moisture or rough handling. This protects the label from smudging or tearing, which can cause delivery delays or misrouting.

Laura Mitchell (Senior Operations Consultant, Express Parcel Services). Always double-check that the shipping label is fully visible and not obscured by tape or other markings. Additionally, avoid placing labels over existing labels or barcodes, as this can confuse automated sorting systems and lead to errors in delivery.

Frequently Asked Questions (FAQs)

What materials do I need to put a shipping label on a package?
You need a printed shipping label, clear packing tape or label protectors, scissors, and a clean, flat surface on the package to apply the label securely.

Where is the best place to put a shipping label on a package?
Place the shipping label on the largest, flattest surface of the package, avoiding seams, edges, or corners to ensure it remains visible and scannable.

How do I ensure the shipping label stays attached during transit?
Use clear packing tape to cover the entire label without obscuring any barcodes or important information. Alternatively, use a plastic label pouch designed for shipping labels.

Can I reuse a box with an old shipping label on it?
No, all old shipping labels must be completely removed or covered to prevent confusion during shipping and ensure accurate delivery.

What should I do if my shipping label gets damaged or smudged?
Print a new label and replace the damaged one immediately. Ensure the new label is securely affixed and fully legible to avoid delivery issues.

Is it necessary to include a return address on the shipping label?
Yes, including a return address is essential for undeliverable packages to be returned to the sender promptly and to comply with carrier requirements.
Properly placing a shipping label on a package is a crucial step in ensuring that your shipment reaches its destination efficiently and without delay. The label should be clearly visible, securely attached, and free from any wrinkles or obstructions that could interfere with barcode scanning. It is important to use a flat, clean surface on the package and avoid placing the label over seams or closures to prevent damage during transit.

Utilizing a waterproof adhesive or clear packing tape to secure the label can help protect it from moisture and wear. Additionally, removing or covering any old labels or barcodes on reused boxes is essential to avoid confusion during the shipping process. Following these best practices not only facilitates smooth handling by carriers but also minimizes the risk of lost or delayed packages.

In summary, attention to detail when applying a shipping label enhances the overall shipping experience. By ensuring the label is properly positioned, securely affixed, and clearly readable, you contribute to the timely and accurate delivery of your package. This simple yet vital step reflects professionalism and care in your shipping procedures.

Author Profile

Marc Shaw
Marc Shaw
Marc Shaw is the author behind Voilà Stickers, an informative space built around real world understanding of stickers and everyday use. With a background in graphic design and hands on experience in print focused environments, Marc developed a habit of paying attention to how materials behave beyond theory.

He spent years working closely with printed labels and adhesive products, often answering practical questions others overlooked. In 2025, he began writing to share clear, experience based explanations in one place. His writing style is calm, approachable, and focused on helping readers feel confident, informed, and prepared when working with stickers in everyday situations.