How Do You Properly Put a Shipping Label on a Box?

AvatarByMarc Shaw Sticker Labels & Printing

When it comes to sending packages, ensuring your shipment arrives safely and on time starts with one crucial step: properly putting a shipping label on a box. Whether you’re a small business owner, an online seller, or simply mailing a gift to a loved one, understanding how to correctly attach a shipping label can make all the difference in the delivery process. A well-applied label helps carriers quickly identify the destination and handle your package with care, reducing the risk of delays or lost parcels.

At first glance, placing a shipping label might seem straightforward, but there are important considerations that can impact its effectiveness. From choosing the right type of label to positioning it correctly on the box, each detail plays a role in ensuring smooth transit. Additionally, knowing how to secure the label so it withstands handling and weather conditions is essential for maintaining clear and scannable information throughout the journey.

This article will guide you through the essentials of putting a shipping label on a box, preparing you to ship with confidence. By understanding the best practices and common pitfalls, you’ll be equipped to make your packages ready for any shipping carrier, ensuring your items reach their destination without a hitch.

Preparing the Shipping Label for Application

Before attaching a shipping label to your box, it is important to ensure the label is properly prepared to withstand transit conditions. Start by printing the shipping label on a durable adhesive paper specifically designed for shipping purposes. If you do not have access to adhesive labels, print the label on regular paper and use clear packing tape to affix it securely.

Make sure the label is printed in high resolution to guarantee all barcodes and text are clearly readable by shipping carriers. Use a laser printer or high-quality inkjet printer to avoid smudging or fading during handling. Verify that the label includes all necessary information such as sender and recipient addresses, tracking number, and any required special instructions.

If the label is printed on non-adhesive paper, follow these steps:

  • Cut the label neatly along the edges.
  • Place the label on a flat, clean surface of the box.
  • Cover the entire label with clear packing tape, ensuring no air bubbles or wrinkles.
  • Tape all edges firmly to prevent peeling.

Choosing the Correct Location on the Box

The placement of the shipping label on the box affects its visibility and scannability during shipping. Follow these guidelines to select the optimal location:

  • Attach the label to the largest flat surface of the box.
  • Avoid placing the label on seams, edges, or corners where it may be damaged or obscured.
  • Ensure the label is not placed over tape or wrinkles that could distort barcode scanning.
  • Keep the label away from any logos or other printed information that might confuse scanning equipment.
  • Position the label so it faces outward, making it easy for handlers to see and scan.

Securing the Shipping Label on the Box

Properly securing the shipping label prevents it from being lost or damaged during transit. Use the following best practices:

  • If using adhesive labels, press firmly on all edges to ensure full adhesion.
  • For non-adhesive labels, cover the entire surface of the label with clear packing tape.
  • Avoid covering barcodes with tape that has excessive glare or wrinkles.
  • Use waterproof tape if the package is likely to be exposed to moisture.
  • Double-check that the label is firmly attached before shipping.

Common Mistakes to Avoid When Applying Shipping Labels

Applying shipping labels incorrectly can lead to delivery delays or lost packages. Be mindful to avoid these common errors:

  • Placing the label on an uneven or curved surface.
  • Covering barcodes or critical information with tape or other stickers.
  • Using low-quality paper or ink that smudges easily.
  • Attaching the label over box seams or openings.
  • Allowing the label to partially peel off before shipping.

Label Placement Guidelines by Shipping Carrier

Different carriers may have specific requirements for label placement. The table below summarizes typical guidelines for popular carriers:

Carrier Preferred Label Location Additional Notes
UPS Largest flat side, facing outward Ensure barcode is unobstructed and label is firmly adhered
FedEx Top or largest flat surface Do not place over box seams; use waterproof tape if exposed to elements
USPS Largest flat surface, not on seams Labels must be clear and scannable; avoid wrinkles and folds
DHL Front or top of the package Ensure label is clearly visible and taped securely

Preparing the Box for the Shipping Label

Before affixing a shipping label to a box, ensure the package is properly prepared to guarantee the label adheres securely and remains legible throughout transit. Begin by selecting a sturdy, appropriately sized box that can accommodate the contents without excessive empty space. Seal the box completely with high-quality packing tape, covering all openings and seams to prevent tampering or damage.

Remove any old labels or markings from the box’s surface to avoid confusion during shipping. The area where the label will be placed must be clean, dry, and smooth. Wipe the surface with a damp cloth if necessary, then allow it to dry thoroughly. Avoid placing labels over rough textures, creases, or areas with tape residue, as these can interfere with scanning.

Choosing the Correct Shipping Label and Printer

Select a shipping label that matches the carrier’s specifications and the package’s dimensions. Most carriers provide printable labels through their online platforms, which include barcodes and tracking information essential for processing.

For printing, use a laser or thermal printer to ensure the label is sharp and smudge-resistant. Inkjet prints may fade or blur if exposed to moisture, so avoid these unless coated label paper is used. Print the label on adhesive-backed label sheets designed for shipping to facilitate easy application.

Printer Type Advantages Recommended Label Material
Thermal Printer Durable, smudge-proof, fast printing Direct thermal or thermal transfer labels
Laser Printer High-quality print, resistant to smudging Standard adhesive label sheets
Inkjet Printer Accessible, affordable Special coated adhesive labels to prevent smudging

Proper Placement of the Shipping Label on the Box

Placement of the shipping label is critical for efficient handling and scanning during shipping. Follow these guidelines to position the label correctly:

  • Affix the label on the largest, flattest surface of the box to maximize visibility.
  • Place the label parallel to the box edges, avoiding folds or bends that can distort barcodes.
  • Ensure the label is not placed over seams, edges, or tape, as this can cause scanning errors.
  • Leave at least a one-inch margin around the label free from tape or other markings to prevent interference.
  • If the box has fragile or special handling instructions, place those labels adjacent to but not covering the shipping label.

Applying the Shipping Label Securely

To apply the shipping label, peel the backing off the adhesive label carefully to avoid wrinkles or bubbles. Starting from one edge, press the label firmly onto the box, smoothing it out with your hand or a flat tool like a credit card. This ensures full adhesion and minimizes the risk of the label peeling during transit.

If using a non-adhesive label, place it inside a clear, weatherproof plastic pouch designed for shipping labels. Seal the pouch securely to the box with packing tape on all edges. This protects the label from moisture, dirt, and damage.

Verifying Label Durability and Legibility

After applying the label, verify that it is securely attached and fully legible. Check the following:

  • Barcode and text are clear, sharp, and unobstructed.
  • Label edges are firmly adhered without lifting or curling.
  • The label surface is free from smudges, dirt, or moisture.
  • Tracking number and destination details match the shipping documents.

Consider running the barcode through a scanner if available to confirm readability. For packages exposed to harsh weather or extended handling, reinforce the label with clear packing tape applied smoothly over the entire label surface, avoiding wrinkles that could obscure barcodes.

Additional Tips for Specialized Shipping Labels

Certain shipments require special labels or additional precautions:

Label Type Application Notes
Fragile or Handling Instructions Place near but not over the shipping label; use bright colors for visibility.
International Shipping Labels Include customs forms and declarations in a clear pouch attached adjacent to the label.
Return Labels Ensure the return label is placed on a separate box surface or replaced after shipment.

Expert Guidance on Properly Applying Shipping Labels to Boxes

Jessica Tran (Logistics Manager, Global Freight Solutions). When placing a shipping label on a box, it is crucial to select a flat, clean surface free from seams or edges to ensure the label adheres securely and remains scannable throughout transit. Additionally, using a clear protective sleeve or laminating the label can prevent damage from moisture or abrasion, which is common during shipping.

David Morales (Packaging Engineer, ShipRight Technologies). The orientation of the shipping label plays a significant role in efficient handling; it should be positioned on the largest surface of the box, aligned parallel to the edges, and placed away from any closures or tape lines. This placement minimizes the risk of the label peeling off or becoming obscured by packaging materials.

Linda Chen (Supply Chain Consultant, FreightFlow Advisors). It is essential to verify that the label’s barcode and address information are printed clearly and are not wrinkled or folded when affixing it to the box. Using strong adhesive labels designed for shipping purposes ensures durability, and double-checking the label’s legibility before dispatch reduces the likelihood of delivery errors or delays.

Frequently Asked Questions (FAQs)

What materials do I need to properly attach a shipping label to a box?
You need a clear, adhesive shipping label or label pouch, packing tape, and a sturdy box. Ensure the label is printed clearly and the surface is clean and dry before application.

Where should I place the shipping label on the box?
Place the shipping label on the largest, flattest surface of the box, avoiding edges or corners to ensure it is fully visible and scannable during transit.

How do I secure the shipping label to prevent damage during shipping?
Use clear packing tape to cover the entire label, ensuring no tape covers barcodes or important information. This protects the label from moisture, tearing, and smudging.

Can I reuse a box with an old shipping label on it?
No, remove or completely cover any old labels or barcodes to avoid confusion during shipping. Using a fresh, clean box is recommended for clarity and professionalism.

What should I do if my label is too large or small for the box?
Resize the label to fit the box’s surface without wrapping around edges. If resizing is not possible, use a larger or smaller box that accommodates the label properly.

Is it necessary to include a return address on the shipping label?
Yes, including a clear return address is essential for the carrier to return the package if delivery fails, ensuring proper handling throughout the shipping process.
Properly placing a shipping label on a box is essential to ensure smooth and accurate delivery. The label should be securely affixed to a clean, flat surface on the largest side of the box, avoiding seams, edges, or corners where it might peel off or become damaged during transit. Using clear packing tape over the label can protect it from moisture and wear, but it is important not to cover any barcodes or important information that needs to be scanned.

It is also crucial to remove or obscure any old labels or markings on the box to prevent confusion during shipping. Ensuring the label is clearly visible and legible helps carriers quickly identify the destination and reduces the risk of delays or misdelivery. Additionally, verifying that the label is printed correctly and contains all necessary information, such as the recipient’s address and tracking details, is a key step before attaching it to the package.

In summary, attention to detail when applying a shipping label enhances the likelihood of timely and accurate delivery. By following best practices—selecting the right placement, securing the label properly, and confirming label accuracy—shippers can minimize shipping errors and improve overall customer satisfaction. Taking these steps reflects professionalism and care in the shipping process.

Author Profile

Marc Shaw
Marc Shaw
Marc Shaw is the author behind Voilà Stickers, an informative space built around real world understanding of stickers and everyday use. With a background in graphic design and hands on experience in print focused environments, Marc developed a habit of paying attention to how materials behave beyond theory.

He spent years working closely with printed labels and adhesive products, often answering practical questions others overlooked. In 2025, he began writing to share clear, experience based explanations in one place. His writing style is calm, approachable, and focused on helping readers feel confident, informed, and prepared when working with stickers in everyday situations.