How Do You Print Avery Labels 5160 Using Microsoft Word?

AvatarByMarc Shaw Sticker Labels & Printing

Printing Avery Labels 5160 in Word is a practical skill that can save you time and ensure your labels look professional and polished. Whether you’re organizing files, addressing envelopes, or creating product labels, mastering this process allows you to customize and print labels efficiently right from your computer. With the right approach, you can transform a simple sheet of labels into a perfectly aligned, visually appealing set tailored to your needs.

Many people find the idea of printing labels daunting, especially when it comes to matching the layout and avoiding wasted sheets. Fortunately, Microsoft Word offers built-in tools and templates designed specifically for Avery labels, including the popular 5160 format. This integration simplifies the design and printing process, making it accessible even for those with minimal technical experience.

In the following sections, you’ll discover how to navigate Word’s features to create and print your Avery 5160 labels with ease. From selecting the correct template to customizing your content and ensuring precise alignment, you’ll gain the confidence to produce professional-quality labels for any occasion.

Setting Up Avery Labels 5160 in Microsoft Word

To begin printing Avery Labels 5160 in Microsoft Word, it is essential to configure the label settings correctly. Microsoft Word includes built-in templates for most Avery products, including the 5160 label, which simplifies the process.

Open a new blank document in Word, then navigate to the Mailings tab on the ribbon. Click on Labels, and then choose Options in the Labels dialog box. In the Label Options window, set the Label vendors dropdown to “Avery US Letter,” which corresponds to the label sheets commonly used in the United States.

Next, locate and select the product number 5160 from the list of label products. This product corresponds to the standard 30-label sheet format (3 columns by 10 rows). Confirm your selection by clicking OK. This action sets up the page layout to match the dimensions of the Avery 5160 labels exactly, ensuring proper alignment during printing.

Creating and Formatting Label Content

Once the label template is set, you can begin adding content to your labels. The template will display a table with individual cells representing each label on the sheet. You can type directly into these cells, or use the Mail Merge feature for batch printing with personalized data.

When manually inputting text or images, keep formatting consistent to ensure professional results. Use these best practices:

  • Maintain a font size between 8 to 12 points to ensure readability.
  • Use standard fonts like Arial, Times New Roman, or Calibri for clarity.
  • Avoid excessive formatting such as bold or italics unless necessary for emphasis.
  • Ensure images are sized appropriately to fit within each label without distortion.
  • Utilize paragraph and cell alignment tools to center or left-align content as needed.

For precise positioning, use the Table Properties dialog to adjust cell margins and spacing. This helps avoid content being cut off or misaligned when printed.

Using Mail Merge to Print Multiple Labels

Mail Merge is a powerful feature in Word that automates label printing for multiple recipients or items by pulling data from an external source such as Excel.

Follow these steps to perform a Mail Merge for Avery 5160 labels:

  • Prepare your data source in Excel, ensuring columns have headers like Name, Address, City, State, and Zip Code.
  • In Word, under the Mailings tab, select Start Mail Merge and choose Labels.
  • Confirm Avery 5160 as the label product.
  • Click Select Recipients and import your Excel spreadsheet.
  • Insert merge fields into the first label cell by clicking Insert Merge Field and selecting the relevant columns.
  • Use the Update Labels button to propagate the layout and fields to all labels on the page.
  • Preview the results with Preview Results and make any formatting adjustments as needed.
  • Once satisfied, choose Finish & Merge to print all labels or edit individual ones.

Printing Tips for Avery Labels 5160

To ensure your labels print correctly and align perfectly, consider the following tips:

  • Always perform a test print on plain paper to verify alignment.
  • Use the correct paper type settings on your printer; select “Labels” or “Heavy Paper” if available.
  • Adjust printer settings for high-quality printing to avoid smudging or faint text.
  • Load the label sheets into the printer tray according to the manufacturer’s instructions, usually face down with the top edge feeding first.
  • Avoid using labels with damaged or wrinkled sheets as they can cause jams or misfeeds.
Label Specification Details
Label Size 1″ x 2 5/8″ (25.4 mm x 66.7 mm)
Labels per Sheet 30 (3 columns x 10 rows)
Sheet Size 8.5″ x 11″ (Letter size)
Material White matte or glossy paper
Printer Compatibility Inkjet and Laser printers

Setting Up Avery 5160 Label Template in Microsoft Word

To print Avery 5160 labels in Microsoft Word, the first step is to set up the correct label template. Avery 5160 labels are a popular format consisting of 30 labels per sheet, each measuring 1″ x 2-5/8″.

Follow these detailed instructions to select the template:

  • Open Microsoft Word and create a new blank document.
  • Navigate to the Mailings tab in the ribbon at the top of the window.
  • Click on Labels in the Create group.
  • In the Envelopes and Labels dialog box, click the Options button.
  • In the Label Options window, set the Label vendors dropdown to Avery US Letter or Avery UK depending on your region.
  • Scroll through the list of product numbers and select 5160 Easy Peel Address Labels.
  • Click OK to confirm the template choice.
  • Back in the Labels dialog, click New Document to open a new document formatted with the Avery 5160 label grid.

This new document will display a table layout where each cell corresponds to a single label on the sheet. You can now add your text or graphics directly into these cells.

Customizing and Entering Content on Avery 5160 Labels

Once the label template is loaded, customize each label’s content as needed. Word treats each label as a table cell, allowing for individual formatting.

Consider the following tips when entering information on the labels:

  • Text Alignment: Use the table cell alignment options to center or left-align your text to match your design preferences.
  • Font Size and Style: Choose a legible font size and style, typically between 8 and 12 points for address labels.
  • Graphics and Logos: Insert images by selecting the target cell and using Insert > Pictures. Resize images carefully to avoid overflowing the label boundaries.
  • Consistent Formatting: Format one label fully, then copy and paste its content into other cells to maintain consistency.

If you are printing multiple labels with varied content, consider using the Mail Merge feature to automate the process by connecting to a data source such as an Excel spreadsheet.

Printing Avery 5160 Labels Accurately

Proper printing settings are critical to ensure the label content aligns perfectly with the Avery 5160 sheets.

Use the following checklist to optimize your print job:

Step Action Details
Paper Size Select Letter (8.5″ x 11″) Ensure printer settings are set to standard US Letter size to match the Avery sheet dimensions.
Paper Type Choose Labels or Heavyweight Set the paper type to label stock or heavyweight paper to optimize print quality.
Print Quality Use High Quality or Best Enhances text sharpness and image clarity on the labels.
Print Test Page Perform test print Print on plain paper first to check alignment before using label sheets.
Feed Orientation Confirm proper tray and orientation Load label sheets according to printer instructions to prevent jams and misalignment.

After verifying all settings, print the labels. If alignment issues occur, adjust margins or table cell sizes slightly in Word, then re-test printing on plain paper until the labels align perfectly.

Expert Guidance on Printing Avery Labels 5160 in Microsoft Word

Linda Martinez (Graphic Design Specialist, Print Solutions Inc.) emphasizes that “To achieve precise alignment when printing Avery Labels 5160 in Word, it is essential to use the built-in label templates provided by Microsoft Word. These templates are pre-configured to match the exact dimensions of Avery 5160 labels, ensuring that each label prints correctly without manual adjustments.”

David Chen (IT Consultant and Document Management Expert) advises, “Before printing Avery 5160 labels, always verify your printer settings to select the correct paper type and quality. Additionally, performing a test print on plain paper helps avoid wasting label sheets and ensures that the content aligns perfectly with the label layout.”

Sophia Patel (Office Productivity Trainer, TechEd Solutions) states, “When customizing Avery Labels 5160 in Word, utilize the Mail Merge feature for bulk printing. This method streamlines the process by importing data from Excel or other databases, allowing users to efficiently generate personalized labels while maintaining consistency across the entire print run.”

Frequently Asked Questions (FAQs)

How do I set up Avery 5160 labels in Microsoft Word?
Open Word, go to the “Mailings” tab, select “Labels,” then click “Options.” Choose “Avery US Letter” as the label vendor and select “5160 Easy Peel Address Labels.” Click “OK” to apply the template.

Can I customize the layout of Avery 5160 labels in Word?
Yes, you can customize the font, size, and alignment within each label cell. Use the “Table Tools” to adjust cell size or add images, but maintain the overall label dimensions to ensure proper printing.

How do I print multiple labels with different information on Avery 5160 sheets?
Use the “Mail Merge” feature in Word. Prepare your data source (Excel or CSV), connect it via Mailings > Select Recipients, then insert merge fields into the label template before completing the merge and printing.

What printer settings should I use to print Avery 5160 labels accurately?
Set your printer to the correct paper size (Letter 8.5″ x 11″), choose “Labels” or “Heavy Paper” if available, and disable any scaling options like “Fit to Page” to maintain label alignment.

How can I avoid misalignment when printing Avery 5160 labels in Word?
Ensure the correct label template is selected, use high-quality label sheets, perform a test print on plain paper, and adjust printer margins if necessary to achieve perfect alignment.

Is it possible to save a custom Avery 5160 label template in Word for future use?
Yes, after customizing the label layout, save the document as a Word template (.dotx) to reuse the exact formatting without resetting the label options each time.
Printing Avery Labels 5160 in Microsoft Word is a straightforward process that involves selecting the correct label template, customizing your content, and ensuring proper alignment before printing. By using Word’s built-in label templates or downloading the Avery 5160 template, users can efficiently design and format their labels to meet specific needs. The key steps include navigating to the Mailings tab, choosing Labels, selecting the correct product number (5160), and inputting the desired text or importing data from an external source such as Excel.

Attention to detail during the setup phase is crucial to avoid misaligned prints and wasted label sheets. Previewing the labels and performing a test print on plain paper helps verify that the layout matches the Avery 5160 specifications. Additionally, adjusting printer settings to match the label paper type and size ensures optimal print quality and prevents smudging or paper jams.

Ultimately, mastering the process of printing Avery Labels 5160 in Word enhances productivity and accuracy for both personal and professional labeling tasks. Utilizing Word’s user-friendly interface and Avery’s standardized templates simplifies the task, making it accessible even for users with limited technical experience. Following these best practices guarantees consistent, professional-looking labels every time.

Author Profile

Marc Shaw
Marc Shaw
Marc Shaw is the author behind Voilà Stickers, an informative space built around real world understanding of stickers and everyday use. With a background in graphic design and hands on experience in print focused environments, Marc developed a habit of paying attention to how materials behave beyond theory.

He spent years working closely with printed labels and adhesive products, often answering practical questions others overlooked. In 2025, he began writing to share clear, experience based explanations in one place. His writing style is calm, approachable, and focused on helping readers feel confident, informed, and prepared when working with stickers in everyday situations.