How Do You Obtain IFTA Stickers?

AvatarByMarc Shaw Sticker Application & Placement

Obtaining IFTA stickers is a crucial step for commercial motor carriers operating across multiple jurisdictions in North America. These stickers serve as a visual proof of compliance with the International Fuel Tax Agreement (IFTA), ensuring that fuel taxes are properly reported and paid based on miles traveled in each member state or province. Whether you’re new to interstate trucking or looking to streamline your fleet’s regulatory processes, understanding how to obtain these stickers is essential for smooth and lawful operations on the road.

Navigating the requirements for IFTA stickers involves more than just filling out paperwork—it’s about aligning your business with a standardized system that simplifies fuel tax reporting across borders. Carriers must meet specific criteria and follow established procedures to receive their decals, which must then be displayed prominently on their vehicles. This process not only helps avoid costly fines and penalties but also promotes transparency and accountability within the trucking industry.

Before diving into the step-by-step instructions, it’s important to grasp the broader context of IFTA and why these stickers matter. They represent a key component in a complex regulatory framework designed to ensure fair taxation and efficient administration. By the end of this article, you’ll have a clear understanding of the essentials needed to obtain your IFTA stickers and keep your fleet compliant wherever the road takes you.

Requirements for Applying for IFTA Stickers

Before applying for IFTA stickers, it is crucial to ensure that your vehicle and business meet all the necessary criteria set by the International Fuel Tax Agreement. Compliance with these requirements helps streamline the application process and avoids delays.

Applicants must have a valid International Registration Plan (IRP) account, as IFTA stickers are issued in conjunction with IRP credentials. The vehicle must be registered under a company or individual actively engaged in interstate commercial transportation. Additionally, applicants need to maintain accurate records of fuel purchases and mileage traveled in each jurisdiction.

Key documentation typically required includes:

  • Completed IFTA application form provided by the base jurisdiction.
  • Proof of vehicle registration.
  • IRP credentials or registration.
  • Payment for applicable fees.
  • A copy of the federal EIN (Employer Identification Number) or Social Security Number for sole proprietors.
  • Fuel receipts or proof of fuel purchases for record-keeping.

Step-by-Step Process to Obtain IFTA Stickers

Obtaining IFTA stickers involves a straightforward process once eligibility and documentation are in place. Follow these steps to ensure compliance and timely receipt of your stickers:

  1. Determine Your Base Jurisdiction: Your base jurisdiction is usually the state or province where your vehicle is registered and where you maintain your principal place of business.
  1. Complete the IFTA Application: Obtain the IFTA application form either online through your base jurisdiction’s motor vehicle department or in person at their office. Ensure all information is accurate, including vehicle details and fleet information.
  1. Submit Required Documentation: Along with the application form, submit all required documents such as proof of registration, IRP credentials, and identification numbers.
  1. Pay Applicable Fees: Fees vary by jurisdiction but generally include an application fee and per-vehicle sticker fees. Payments can often be made online, by mail, or in person.
  1. Receive and Display Stickers: After processing, the base jurisdiction will issue the IFTA decals. These must be affixed to the lower left corner of the vehicle’s windshield or as specified by the jurisdiction.

Common Fees Associated with IFTA Stickers

Fees for IFTA stickers differ across jurisdictions, influenced by factors such as the number of vehicles and administrative costs. Below is a general overview of common fee types associated with obtaining IFTA decals:

Fee Type Description Typical Range
Application Fee One-time fee for processing the IFTA application $10 – $50
Per Vehicle Sticker Fee Cost for each decal issued for qualifying vehicles $5 – $15 per vehicle
Renewal Fee Annual fee for renewing IFTA credentials and stickers $10 – $30

Tips for a Smooth Application Process

To avoid common pitfalls when applying for IFTA stickers, consider the following expert recommendations:

  • Verify All Information: Double-check vehicle identification numbers, registration details, and business information before submitting your application.
  • Maintain Accurate Records: Keep thorough fuel purchase receipts and mileage logs to support your IFTA filings and audits.
  • Apply Early: Submit your application well before your current credentials expire to allow time for processing and delivery.
  • Use Online Resources: Many jurisdictions offer online portals for application submission, fee payment, and tracking.
  • Consult Your Base Jurisdiction: Reach out to your base jurisdiction’s motor vehicle office or IFTA representative with any questions to ensure compliance.

By adhering to these guidelines and understanding the application requirements, obtaining IFTA stickers can be a streamlined and efficient process.

Steps to Obtain IFTA Stickers

Obtaining International Fuel Tax Agreement (IFTA) stickers is a critical process for commercial motor carriers operating across multiple jurisdictions in the United States and Canada. These stickers serve as proof of compliance with IFTA regulations and must be displayed on qualifying vehicles. The process involves registration, documentation, and fee payment through your base jurisdiction. Below is a detailed guide to assist in obtaining IFTA stickers efficiently.

Identify Your Base Jurisdiction

Your base jurisdiction is the state or province where your vehicle is registered or where your business is based. This jurisdiction will be responsible for processing your IFTA license and issuing your stickers.

  • Determine the state or province of your vehicle registration.
  • If multiple vehicles are involved, ensure all have the same base jurisdiction for IFTA purposes.

Complete the IFTA Application

Each base jurisdiction provides an IFTA application form. This form collects essential details about your business, vehicles, and anticipated mileage. You can typically obtain the application online or at the jurisdiction’s motor vehicle office.

  • Gather necessary business information (e.g., legal name, address, USDOT number).
  • Prepare vehicle information including VIN, license plate numbers, and vehicle descriptions.
  • Estimate your expected fuel usage and mileage for all jurisdictions you will operate in.

Prepare Supporting Documentation

Supporting documents are often required to verify your business and vehicle information. These may include:

  • Copy of vehicle registration(s)
  • Proof of insurance
  • USDOT number or Motor Carrier Identification Number (MC number)
  • Taxpayer identification number

Calculate and Submit Fees

IFTA fees are based on the number of qualified motor vehicles you operate. Fee schedules vary by jurisdiction but typically follow a tiered structure:

Number of Vehicles Approximate Fee Range
1-5 vehicles $10 – $50
6-20 vehicles $50 – $150
21+ vehicles Varies; contact jurisdiction

Confirm fees with your base jurisdiction before submitting payment. Most jurisdictions accept checks, money orders, and credit card payments.

Submit Your Application

Submit your completed application, supporting documents, and payment to your base jurisdiction’s IFTA office. Submission methods include:

  • Online portal (if available)
  • Mail
  • In-person at motor vehicle or transportation department offices

Receive and Display IFTA Stickers

Upon approval, your base jurisdiction will issue IFTA decals (stickers) for each qualified vehicle. Guidelines for display include:

  • Affix one sticker on each side of the vehicle’s cab or tractor.
  • Place stickers in a visible location near the unit number or door.
  • Ensure stickers are not obstructed or damaged to maintain compliance.

Failure to properly display IFTA decals can result in fines or penalties during roadside inspections.

Expert Perspectives on How To Obtain IFTA Stickers

Linda Martinez (Transportation Compliance Specialist, National Trucking Association). Obtaining IFTA stickers begins with registering your fleet through your base jurisdiction’s IFTA office. It is essential to complete the quarterly fuel tax returns accurately and on time to maintain good standing. Ensuring all vehicles meet the mileage reporting requirements will facilitate a smooth application process and timely receipt of the stickers.

James O’Connor (Fleet Operations Manager, Interstate Logistics Group). The key to obtaining IFTA stickers efficiently is understanding the specific documentation your state requires, including proof of fuel purchases and mileage logs. Many jurisdictions now offer online portals that streamline the application process, reducing wait times. Staying organized and proactive with record-keeping significantly reduces delays in sticker issuance.

Sophia Chen (Regulatory Affairs Consultant, Commercial Vehicle Compliance Solutions). From a regulatory standpoint, the most critical step in obtaining IFTA stickers is ensuring your business is properly registered with the International Fuel Tax Agreement program and that all tax obligations are current. Non-compliance or incomplete submissions can result in penalties or sticker denial. Consulting with a compliance expert can help navigate complex state-specific requirements to secure your IFTA credentials promptly.

Frequently Asked Questions (FAQs)

What are IFTA stickers and why are they required?
IFTA stickers are decals issued to qualified motor carriers that display proof of registration under the International Fuel Tax Agreement. They are required to legally operate commercial vehicles across member jurisdictions while ensuring proper fuel tax reporting and payment.

Who is eligible to obtain IFTA stickers?
Motor carriers operating qualified motor vehicles that travel in two or more IFTA member jurisdictions and meet specific weight or axle criteria are eligible to apply for IFTA stickers.

How can I apply for IFTA stickers?
Applicants must submit a completed IFTA application to their base jurisdiction’s motor carrier services department, along with required documentation and fees. Many jurisdictions offer online application portals for convenience.

What documents are needed to obtain IFTA stickers?
Typically, applicants must provide proof of vehicle registration, a completed IFTA application form, payment of applicable fees, and any additional identification or business documentation required by the base jurisdiction.

How long does it take to receive IFTA stickers after applying?
Processing times vary by jurisdiction but generally range from a few days to several weeks. Expedited services may be available in some areas.

What should I do if my IFTA stickers are lost or damaged?
You must contact your base jurisdiction immediately to report the issue and request replacement stickers. Replacement procedures often require submitting a form and paying a replacement fee.
Obtaining IFTA stickers is a critical step for motor carriers operating across multiple jurisdictions in the United States and Canada. The process involves registering with the International Fuel Tax Agreement (IFTA) through your base jurisdiction, submitting the required application forms, and paying the applicable fees. Once registered, carriers receive IFTA decals that must be displayed on qualifying vehicles to ensure compliance with fuel tax reporting requirements.

It is important to gather all necessary documentation, such as proof of vehicle ownership and fuel purchase records, to facilitate a smooth application process. Timely submission of quarterly fuel tax reports is essential to maintain good standing and avoid penalties. Additionally, understanding the specific regulations and deadlines in your base jurisdiction can help streamline the sticker acquisition and renewal process.

In summary, obtaining IFTA stickers requires careful attention to registration details, adherence to reporting obligations, and proactive communication with your base jurisdiction. By following these steps diligently, motor carriers can ensure compliance with IFTA regulations and avoid disruptions in their interstate or interprovincial operations.

Author Profile

Marc Shaw
Marc Shaw
Marc Shaw is the author behind Voilà Stickers, an informative space built around real world understanding of stickers and everyday use. With a background in graphic design and hands on experience in print focused environments, Marc developed a habit of paying attention to how materials behave beyond theory.

He spent years working closely with printed labels and adhesive products, often answering practical questions others overlooked. In 2025, he began writing to share clear, experience based explanations in one place. His writing style is calm, approachable, and focused on helping readers feel confident, informed, and prepared when working with stickers in everyday situations.