How Can I Get IFTA Stickers for My Vehicle?

AvatarByMarc Shaw Sticker Application & Placement

If you’re a commercial motor carrier operating across multiple states, understanding how to obtain IFTA stickers is essential for staying compliant and avoiding costly penalties. The International Fuel Tax Agreement (IFTA) streamlines fuel tax reporting for interstate trucking, making it easier for drivers and companies to manage their tax obligations efficiently. But before you hit the road, securing your IFTA decals is a crucial step that ensures your vehicles are properly registered and recognized.

Navigating the process of getting IFTA stickers might seem daunting at first, especially with varying requirements depending on your base jurisdiction. From application procedures to necessary documentation, there are several important aspects to consider. Whether you’re a seasoned fleet operator or new to interstate travel, having a clear understanding of how to obtain these stickers will save you time and help you maintain compliance with fuel tax regulations.

In the sections ahead, we’ll explore the fundamentals of IFTA registration, the role of IFTA decals, and what you need to prepare before applying. By the end, you’ll be equipped with the knowledge to confidently secure your IFTA stickers and keep your commercial vehicles on the road without interruption.

Steps to Apply for IFTA Stickers

Once you have gathered all required documentation and completed the IFTA application, the next step is to apply for your IFTA stickers. The application process is generally straightforward and can be completed through your base jurisdiction’s motor carrier services or transportation department website. Here are the typical steps involved:

  • Submit Application: Complete the IFTA license application either online or via mail, depending on your jurisdiction’s process.
  • Pay Fees: Pay the required licensing fees. Fees vary by jurisdiction and are usually based on the number of vehicles in your fleet.
  • Provide Vehicle Details: Include detailed information about each qualified motor vehicle, such as make, model, VIN, and license plate numbers.
  • Receive License and Decals: After processing, the jurisdiction will issue an IFTA license and two stickers (decals) for each qualified vehicle.
  • Affix Stickers Properly: Place one sticker on the inside of the lower left corner of the windshield and the other on the outside of the left side of the cab door or another visible location.

Requirements for Displaying IFTA Stickers

Proper display of IFTA stickers is crucial for compliance during inspections and audits. Incorrect placement or damage to stickers may result in penalties. Make sure to follow these requirements:

  • Stickers must be visible and securely affixed to the vehicle.
  • One sticker should be placed inside the vehicle’s windshield, typically in the lower left corner.
  • The second sticker must be placed on the exterior of the vehicle, usually on the left side of the cab door or directly adjacent to the windshield.
  • Avoid placing stickers on tinted areas or over any vehicle markings.
  • Replace any damaged or lost stickers promptly by contacting your base jurisdiction.

Typical Fees and Processing Times

Fees and processing times for IFTA stickers vary depending on the base jurisdiction and the size of the vehicle fleet. Below is a general overview of typical fee structures and estimated processing times:

Jurisdiction Application Fee Fee per Vehicle Processing Time
California $25 $10 7-10 Business Days
Texas $30 $15 5-7 Business Days
New York $20 $12 10-14 Business Days
Florida $25 $10 7-10 Business Days

Note that these fees are subject to change and additional charges may apply for expedited processing or replacement stickers.

Common Issues and How to Avoid Them

Applying for and displaying IFTA stickers can involve challenges that may lead to delays or penalties. To avoid common pitfalls, consider the following:

  • Incomplete Applications: Double-check that all sections of the application are complete and accurate before submission.
  • Incorrect Vehicle Information: Ensure that all vehicle identification numbers (VINs) and license plate details are correct.
  • Late Renewals: Submit renewal applications and payments well before expiration dates to avoid lapses in licensing.
  • Improper Sticker Placement: Follow jurisdiction guidelines carefully for sticker placement to avoid citation during inspections.
  • Failure to Report Changes: Notify your base jurisdiction promptly of any changes in fleet size, vehicle information, or address.

By proactively addressing these issues, you can maintain compliance and ensure uninterrupted operations.

Where to Get Assistance and Resources

If you encounter difficulties or have questions about the IFTA sticker process, various resources are available to help:

  • Base Jurisdiction Motor Carrier Services: Your home state or province transportation department can provide guidance and answer questions.
  • IFTA Website: The official IFTA website offers downloadable forms, instructional guides, and contact information for each jurisdiction.
  • Industry Associations: Organizations such as the American Trucking Associations (ATA) often provide training materials and support.
  • Professional Consultants: Some companies specialize in IFTA compliance and can assist with applications, audits, and recordkeeping.

Utilizing these resources can streamline the application process and help ensure compliance with IFTA regulations.

Applying for IFTA Stickers: Step-by-Step Process

The International Fuel Tax Agreement (IFTA) requires qualified motor carriers to display IFTA decals (stickers) on each qualified vehicle. Obtaining these stickers involves a clear procedure, which varies slightly by jurisdiction but generally follows a standard process.

  • Determine Eligibility: Ensure your vehicle meets IFTA criteria, typically vehicles used for transporting goods or passengers across multiple jurisdictions with two axles and a gross vehicle weight exceeding 26,000 pounds, or three or more axles regardless of weight.
  • Register with Your Base Jurisdiction: You must register your business with the state or province where your vehicle is registered (your base jurisdiction). This jurisdiction will serve as your primary point of contact for IFTA compliance.
  • Complete the IFTA Application: Obtain the IFTA license application form from your base jurisdiction’s Department of Motor Vehicles (DMV) or equivalent agency website. The application typically requires:
Information Required Description
Business Details Legal name, address, contact information, and tax identification number.
Vehicle Information Vehicle identification numbers (VIN), license plate numbers, and vehicle weight categories.
Fuel Records Historical fuel usage and mileage records if renewing, or projected estimates for new applicants.
Payment Information Fees associated with the license and decals, which vary by jurisdiction.
  • Submit the Application: Applications can often be submitted online, by mail, or in person, depending on your base jurisdiction’s processes.
  • Pay Applicable Fees: The cost of IFTA decals generally ranges from $10 to $20 per set of two stickers, plus the license fee, which varies widely.
  • Receive and Display IFTA Stickers: Upon approval, your base jurisdiction will mail the IFTA decals. These must be affixed to the lower-left corner of the windshield on the driver’s side, or as otherwise specified.

Maintaining Compliance After Receiving IFTA Stickers

Possession of IFTA stickers requires ongoing compliance with fuel tax reporting and recordkeeping obligations. Failure to maintain proper documentation and timely file returns can lead to penalties or revocation of your IFTA license.

  • Keep Accurate Mileage Records: Record total miles traveled and miles traveled in each IFTA jurisdiction for every qualified vehicle on a quarterly basis.
  • Track Fuel Purchases: Maintain detailed receipts showing gallons purchased, date, location, and type of fuel.
  • File Quarterly IFTA Reports: Submit fuel tax reports and payments to your base jurisdiction by the due dates, typically within 30 days after the end of each calendar quarter.
  • Retain Records for Audit: Store all logs, receipts, and reports for at least four years, as jurisdictions may audit your records to verify compliance.
  • Replace Stickers as Needed: Immediately request replacement decals if the stickers become damaged, lost, or if vehicle registration changes.

Contacting Your Base Jurisdiction for IFTA Stickers

Since IFTA is administered through individual base jurisdictions, contacting the appropriate agency is crucial for the most accurate and up-to-date information.

Jurisdiction Agency Contact Method Website
United States (varies by state) State Department of Motor Vehicles or Department of Revenue Phone, Email, Online Portal Visit your state’s official DMV or revenue department website
Canada (varies by province) Provincial Ministry of Transportation or equivalent Phone, Email, Online Portal Access the provincial government transportation website

Consult your base jurisdiction’s official website or customer service to download forms, verify fees, and confirm mailing addresses for submissions. Many jurisdictions also offer online systems to streamline the application process and provide status updates on your IFTA sticker request.

Expert Guidance on How To Get IFTA Stickers

Linda Martinez (Compliance Manager, National Trucking Association). Obtaining IFTA stickers begins with registering your fleet through your base jurisdiction’s motor carrier services. Ensure all your vehicles are properly documented, and submit a complete quarterly fuel tax return to maintain compliance. Timely application and accurate record-keeping are essential to receive and retain your IFTA decals without delays.

James O’Connor (Transportation Regulatory Consultant, Fleet Solutions Inc.). The key to successfully acquiring IFTA stickers lies in understanding the specific requirements of your base jurisdiction, as each state or province may have slightly different procedures. It is crucial to provide proof of fuel purchases and miles traveled in all member jurisdictions, as this data supports your application and helps avoid audits or penalties.

Dr. Emily Chen (Professor of Transportation Law, Midwest University). From a legal standpoint, the process to get IFTA stickers is designed to streamline interstate fuel tax reporting for commercial vehicles. Applicants must carefully follow the registration protocols, submit accurate quarterly tax returns, and maintain detailed trip and fuel logs. Failure to comply can result in fines or suspension of IFTA privileges, so diligence is paramount.

Frequently Asked Questions (FAQs)

What is an IFTA sticker?
An IFTA sticker is a decal issued under the International Fuel Tax Agreement that must be displayed on qualified motor vehicles to indicate payment of fuel taxes across member jurisdictions.

Who needs to obtain IFTA stickers?
Commercial motor carriers operating vehicles that travel in two or more IFTA member jurisdictions and meet specific weight requirements must obtain IFTA stickers.

How do I apply for IFTA stickers?
To apply, submit a completed IFTA application along with the required fees to your base jurisdiction’s motor carrier services office, either online or by mail.

When are IFTA stickers issued?
IFTA stickers are typically issued after the initial application is approved and annually upon renewal of the IFTA license.

Where should I place the IFTA stickers on my vehicle?
IFTA stickers must be affixed to the exterior of the vehicle’s cab, usually on the lower left corner of the windshield or as specified by your base jurisdiction.

What should I do if my IFTA stickers are lost or damaged?
Report the loss or damage to your base jurisdiction immediately and request replacement stickers by submitting the appropriate forms and fees.
Obtaining IFTA stickers is a crucial step for commercial motor carriers operating across multiple jurisdictions in the United States and Canada. The process involves registering with the International Fuel Tax Agreement (IFTA) through the appropriate state or provincial agency, submitting the required application forms, and providing accurate information about the fleet and fuel usage. Once registered, carriers must file quarterly fuel tax reports to maintain compliance and receive their IFTA decals, which must be displayed on qualifying vehicles.

It is essential for carriers to ensure timely submission of applications and reports to avoid penalties and disruptions in operations. Understanding the documentation requirements, such as proof of fuel purchases and mileage records, can streamline the application process. Additionally, many jurisdictions offer online portals that facilitate easier registration and reporting, enhancing efficiency for carriers.

In summary, securing IFTA stickers requires careful adherence to regulatory guidelines, accurate record-keeping, and proactive communication with the relevant authorities. By following the established procedures and maintaining compliance, carriers can benefit from simplified fuel tax administration and seamless interstate and interprovincial travel.

Author Profile

Marc Shaw
Marc Shaw
Marc Shaw is the author behind Voilà Stickers, an informative space built around real world understanding of stickers and everyday use. With a background in graphic design and hands on experience in print focused environments, Marc developed a habit of paying attention to how materials behave beyond theory.

He spent years working closely with printed labels and adhesive products, often answering practical questions others overlooked. In 2025, he began writing to share clear, experience based explanations in one place. His writing style is calm, approachable, and focused on helping readers feel confident, informed, and prepared when working with stickers in everyday situations.