How Do You Properly Attach a Shipping Label to a Package?

AvatarByMarc Shaw Sticker Labels & Printing

When it comes to sending packages, ensuring your shipment reaches its destination safely and on time is paramount. One crucial step in this process is attaching the shipping label correctly to your package. While it might seem straightforward, the way you secure and position your shipping label can significantly impact the delivery journey, preventing delays, misplacements, or damage.

Understanding how to properly attach a shipping label is essential not only for individuals sending occasional parcels but also for businesses looking to maintain professionalism and efficiency. From choosing the right materials to placing the label where it’s most visible, there are key considerations that can make all the difference. This article will guide you through the essentials, helping you master the art of labeling your packages with confidence.

Preparing the Shipping Label for Attachment

Before affixing the shipping label, ensure it is printed clearly and at the correct size. A smudged or partially printed label can lead to scanning errors and delivery delays. Use a high-resolution printer, preferably laser, to produce a crisp label on durable, adhesive-backed paper designed for shipping.

If you printed the label on regular paper, consider laminating it or placing it inside a clear plastic pouch to protect it from moisture and damage during transit. Remove any old labels or barcodes from reused boxes to avoid confusion by carriers.

Ensure the label includes all necessary information prominently, such as the recipient’s address, return address, tracking barcode, and any special handling instructions. Double-check for accuracy before proceeding to attachment.

Attaching the Label Securely to the Package

Proper attachment of the shipping label is crucial to ensure it remains visible and scannable throughout the shipping process. Follow these expert guidelines:

  • Placement: Affix the label on the largest, flattest surface of the package. Avoid areas with seams, edges, or corners to minimize wrinkling or peeling.
  • Orientation: Position the label so that the barcode is horizontal and easily scannable by automated systems.
  • Adhesion: Use strong adhesive shipping labels or clear packing tape to secure the label fully. Cover the entire label with clear tape if using non-adhesive paper to prevent tearing or moisture damage.
  • Avoid Covering Important Information: Do not place tape over barcodes or addresses unless the tape is completely clear and free of bubbles.
  • Multiple Labels: For large or irregular packages, place additional labels on multiple sides to ensure visibility.

Protecting the Label During Transit

Shipping labels are exposed to various environmental factors during transit. Protecting the label enhances readability and prevents package misrouting.

  • Use clear packing tape to cover the label entirely, ensuring no wrinkles or bubbles form under the tape.
  • Employ waterproof label covers or pouches for shipments exposed to moisture or rough handling.
  • For fragile packages, ensure the label is secure but avoid excess tape that could be removed or damaged easily.
  • In cold climates, avoid placing labels on surfaces prone to condensation which can cause ink smearing.

Common Mistakes to Avoid When Attaching Shipping Labels

Avoid these frequent errors to ensure smooth processing and delivery of your package:

Mistake Impact How to Avoid
Placing label on uneven surfaces Label may peel off or become unreadable Use the flattest side of the package
Using low-quality tape Tape may yellow, peel, or obscure info Use clear, durable packing tape
Covering barcodes with opaque tape Barcode becomes unscannable Use only clear tape or no tape over barcodes
Applying multiple labels without removing old ones Carrier confusion, misdelivery Remove all old labels before applying new
Printing labels on standard paper without protection Label smears or tears in transit Use adhesive label paper or protective sleeves

Additional Tips for Efficient Label Attachment

  • If shipping internationally, verify that the label complies with the destination country’s regulations and language requirements.
  • For heavy or bulky packages, reinforce the area around the label to prevent damage.
  • Always double-check the label information before sealing the package to avoid costly errors.
  • Consider using automated label applicators for high-volume shipments to increase efficiency and consistency.
Step Best Practice Reason
Print label Use laser printer on adhesive-backed paper Ensures clarity and durability
Prepare surface Choose the largest flat side, clean surface Improves adhesion and visibility
Attach label Place barcode horizontally, cover with clear tape Facilitates scanning and protects label
Protect label Use waterproof covers if needed Prevents damage from moisture or rough handling
Verify Double-check address and barcode accuracy Avoids delivery delays and errors

Proper Methods for Attaching a Shipping Label to a Package

Attaching a shipping label correctly is essential to ensure accurate delivery and avoid delays or lost packages. The process requires attention to detail and using appropriate materials to secure the label firmly to the package surface.

Follow these expert guidelines when attaching a shipping label:

  • Choose the right location: Place the label on a flat, smooth surface of the package where it is clearly visible and not obscured by seams, edges, or handles.
  • Remove old labels: If the package is reused, remove or cover any previous shipping labels completely to prevent confusion during scanning and sorting.
  • Use clear, durable adhesive: Utilize waterproof packing tape or self-adhesive shipping labels designed to withstand handling and weather conditions.
  • Ensure full adhesion: Press the label firmly onto the package, smoothing out any air bubbles or wrinkles to prevent peeling during transit.
  • Protect barcode and address: Cover the label with clear plastic tape if it is not pre-laminated, ensuring the barcode remains scannable and the address remains legible.
Material Purpose Best Practice
Self-adhesive Shipping Label Direct application on package Use waterproof, tear-resistant labels; ensure the surface is clean and dry before application
Packing Tape (Clear) Secures and protects labels Cover entire label with tape; avoid covering barcodes with opaque tape
Label Pouch or Envelope Protect labels on irregular or fragile surfaces Attach securely with tape or adhesive; ensure barcode visibility

For packages with irregular shapes or delicate surfaces, using a label pouch or envelope is recommended. This method protects the label from damage and maintains barcode readability throughout the shipping process.

It is crucial that the shipping label remains firmly attached and clearly visible at all times. Failure to do so can result in misrouting, delays, or even lost shipments. Consistently applying these best practices ensures a smooth shipping experience and enhances package traceability.

Professional Perspectives on Attaching Shipping Labels to Packages

Linda Martinez (Logistics Operations Manager, Global Freight Solutions). Attaching a shipping label correctly is crucial for ensuring package traceability and timely delivery. I recommend placing the label on the largest flat surface of the package to maximize scanner readability. Additionally, using a clear adhesive pouch or laminating the label protects it from moisture and damage during transit, which significantly reduces the risk of lost or delayed shipments.

Dr. Kevin Huang (Packaging Engineer, National Packaging Institute). From a packaging engineering standpoint, the integrity of the shipping label attachment directly impacts the efficiency of automated sorting systems. Labels should be affixed smoothly without wrinkles or bubbles, and the adhesive must be strong enough to withstand varying environmental conditions. Avoid placing labels over seams or closures to prevent detachment, and always verify that barcode placement aligns with industry scanning standards.

Sophia Reynolds (Supply Chain Consultant, ExpressShip Advisors). In my experience consulting with e-commerce businesses, the best practice for attaching shipping labels involves both durability and visibility. I advise using reinforced packing tape over the label edges to secure it further, especially for irregularly shaped packages. Ensuring the label is not obscured by tape wrinkles or folds is essential for barcode scanners to read the information accurately, thereby minimizing shipping errors and returns.

Frequently Asked Questions (FAQs)

What materials are best for attaching a shipping label to a package?
Use clear packing tape or self-adhesive label sleeves to secure the shipping label. These materials protect the label from moisture, tearing, and smudging during transit.

Where should I place the shipping label on my package?
Place the shipping label on the largest, flattest surface of the package, avoiding seams, edges, or closures to ensure barcode scanners can easily read it.

Can I reuse a box with an old shipping label on it?
No, always remove or completely cover old shipping labels to prevent confusion and ensure accurate delivery.

Is it necessary to cover the shipping label with tape?
Yes, covering the label with clear tape protects it from damage and ensures the barcode remains scannable throughout shipping.

What should I do if my shipping label is damaged during transit?
Contact the carrier immediately to report the issue. Providing a clear replacement label or proof of shipment may be necessary to avoid delivery delays.

Can I print a shipping label on regular paper and attach it with glue?
While possible, it is not recommended. Glue may not secure the label effectively, risking damage or detachment. Use adhesive labels or tape for best results.
Attaching a shipping label to a package is a crucial step in ensuring the safe and accurate delivery of your shipment. The process involves selecting a clean, flat surface on the package, securely affixing the label without obscuring any important information, and protecting it from damage or moisture. Using clear packing tape or a plastic pouch specifically designed for shipping labels can help maintain the label’s integrity throughout transit.

It is important to verify that the label is fully visible and legible, with barcodes and addresses unobstructed. Avoid placing labels over seams, edges, or areas that may be torn or damaged during handling. Proper attachment not only facilitates smooth processing by carriers but also minimizes the risk of lost or delayed packages.

In summary, attention to detail when attaching shipping labels enhances the efficiency of the shipping process and contributes to customer satisfaction. By following best practices such as choosing the right placement, securing the label firmly, and protecting it from environmental factors, shippers can ensure their packages reach their destinations without issue.

Author Profile

Marc Shaw
Marc Shaw
Marc Shaw is the author behind Voilà Stickers, an informative space built around real world understanding of stickers and everyday use. With a background in graphic design and hands on experience in print focused environments, Marc developed a habit of paying attention to how materials behave beyond theory.

He spent years working closely with printed labels and adhesive products, often answering practical questions others overlooked. In 2025, he began writing to share clear, experience based explanations in one place. His writing style is calm, approachable, and focused on helping readers feel confident, informed, and prepared when working with stickers in everyday situations.