How Do You Easily Make Avery Labels in Microsoft Word?

AvatarByMarc Shaw Sticker Labels & Printing

Creating professional-looking labels can transform the way you organize, present, and share information—whether for personal projects, business needs, or special events. Avery labels, known for their versatility and quality, are a popular choice for many users looking to add a polished touch to their documents. If you’ve ever wondered how to make Avery labels in Word, you’re in the right place to unlock a simple yet powerful method to bring your labeling ideas to life.

Microsoft Word offers built-in tools that seamlessly integrate with Avery’s extensive range of label templates, making the process straightforward even for beginners. From address labels to product tags, Word’s features help you customize and print labels that fit your exact requirements without the need for additional software. This combination of ease and flexibility ensures you can produce professional results with minimal effort.

In the following sections, you’ll discover how to navigate Word’s label-making options, select the right Avery template, and personalize your labels to suit any occasion. Whether you’re preparing for a big mailing campaign or organizing your home office, mastering this skill will save you time and elevate your projects. Get ready to explore the step-by-step approach to making Avery labels in Word and take your labeling game to the next level.

Setting Up Avery Labels in Microsoft Word

To create Avery labels in Microsoft Word, the first step involves selecting the correct label template that corresponds to the specific Avery product number you are using. Microsoft Word includes a comprehensive list of Avery templates that match Avery’s pre-designed label sheets, ensuring your labels print correctly.

Begin by navigating to the Mailings tab on the ribbon, then select Labels. In the dialog box that appears, click on Options. From here, under the Label vendors dropdown, choose Avery US Letter (or your regional equivalent). Next, locate and select the Avery product number that matches your label sheets. This step aligns Word’s layout grid with the physical labels.

If your Avery product number is not listed, you can create a custom label by clicking on New Label and entering the label dimensions manually. These measurements include label height, width, number per sheet, and margins.

Designing and Customizing Your Avery Labels

Once the correct template is selected, Word generates a label grid on the page that represents the label sheet. You can now input your desired text or images into each label cell. To maintain consistency and professionalism, use Word’s formatting tools to customize fonts, sizes, colors, and alignment.

For enhanced customization:

  • Use **Insert > Pictures or Icons** to add logos or graphics.
  • Apply Table Styles or shading to highlight specific labels.
  • Use Mail Merge for personalized labels, which is particularly useful for addressing or product labeling.

The Mail Merge feature allows you to import data from Excel or other sources and automatically populate each label with unique information, such as names and addresses.

Printing Avery Labels Accurately

Printing labels requires careful setup to ensure alignment with the physical Avery sheets. Before printing the entire batch, always perform a test print on plain paper. Hold the test sheet against the label sheet to verify alignment.

Key printing tips include:

  • Select **File > Print** and ensure the correct printer is selected.
  • Set the paper size to Letter or A4, depending on your label sheets.
  • In printer properties, use the highest quality print setting for clear text and images.
  • Feed the label sheets into the printer according to manufacturer instructions to avoid jams or smudges.

Common Avery Label Sizes and Their Dimensions

Below is a table showcasing popular Avery label products and their key dimensions, useful when selecting or creating custom templates in Word:

Avery Product Number Label Size (Width x Height) Labels Per Sheet Typical Use
5160 1″ x 2 5/8″ 30 Address Labels
8163 2″ x 4″ 10 Shipping Labels
5293 1 3/4″ x 1″ 80 File Folder Labels
22805 3 1/3″ x 4″ 8 Large Shipping Labels
6573 2 5/8″ x 1″ 80 Return Address Labels

Creating Avery Labels in Microsoft Word

Microsoft Word provides a streamlined process to create Avery labels, leveraging built-in templates and customization options. Using these tools, you can easily design and print labels that fit Avery’s standard sizes.

Selecting the Avery Label Template

To start, you need to select the correct Avery label template in Word. Follow these steps:

  • Open Microsoft Word and go to the Mailings tab on the ribbon.
  • Click on Labels in the Create group.
  • In the Envelopes and Labels dialog box, click on Options.
  • Under Label Options, set the Label vendors dropdown to Avery US Letter (or Avery A4/A5 depending on your paper size).
  • Scroll through the list to find your specific Avery product number (e.g., 5160, 8163, 6460).
  • Select the appropriate product number and click OK.
  • Back in the Envelopes and Labels dialog, choose to create a full page of the selected label or just one label.
  • Click New Document to open a Word document formatted with the label layout.

Customizing Avery Labels

Once the label layout is loaded, you can customize the content and formatting of your labels:

  • Enter Text: Click inside each label cell to add text such as names, addresses, or product information.
  • Insert Images: Use the Insert > Pictures feature to add logos or graphics to individual labels.
  • Apply Formatting: Modify font size, style, alignment, and color using the Home tab tools.
  • Use Tables Tools: Adjust cell margins and spacing by right-clicking inside a label cell and selecting Table Properties.
  • Replicate Content: Copy and paste content across labels to maintain uniformity or create variations as needed.

Using the Mail Merge Feature for Avery Labels

When printing multiple labels with unique data, such as addresses or product codes, the Mail Merge feature is invaluable:

Step Action Details
Prepare Data Source Create a list in Excel or another database. Include columns for all label fields (e.g., Name, Address).
Start Mail Merge Go to Mailings > Start Mail Merge > Labels. Select the same Avery template used earlier.
Select Recipients Choose Select Recipients > Use an Existing List. Browse to and select your Excel or data file.
Insert Merge Fields Click Insert Merge Field to place placeholders inside the label cells. Arrange fields to match the label design.
Preview & Complete Use Preview Results to check label content. Finish with Finish & Merge to print or edit individual labels.

Adjusting Label Layout and Margins

If your printed labels do not align perfectly, adjusting layout settings can help:

  • Navigate to the Layout tab under Table Tools.
  • Modify cell size by adjusting height and width to match your label sheet dimensions.
  • Open Table Properties and click Options to tweak cell margins.
  • Use Page Layout > Margins to adjust the overall page margins if needed.
  • Print a test page on plain paper to verify alignment before using label sheets.

Saving and Printing Avery Labels

After completing your label design, save your work and prepare for printing:

  • Save Document: Save your file in Word format to preserve label formatting and data.
  • Print Settings: Choose File > Print and select your printer.
  • Paper Type: Load the correct Avery label sheets into your printer tray.
  • Print Test Page: Always print a test page on plain paper to ensure proper alignment.
  • Final Print: Print the labels on the Avery sheets once alignment is confirmed.

Expert Insights on Creating Avery Labels in Word

Jessica Martin (Graphic Design Specialist, LabelPro Solutions). “Creating Avery labels in Word is a streamlined process when you utilize the built-in label templates. By navigating to the ‘Mailings’ tab and selecting ‘Labels,’ users can choose the specific Avery product number, ensuring precise alignment and print accuracy. This integration reduces errors and saves time, especially for bulk labeling projects.”

Dr. Alan Chen (Software Engineer, Document Automation Technologies). “Microsoft Word’s compatibility with Avery labels is enhanced by its ability to merge data from Excel or other databases. This feature is essential for businesses that require personalized labels, as it automates the population of fields, minimizes manual input, and maintains consistency across large batches of labels.”

Maria Lopez (Print Production Manager, Creative Print Solutions). “When making Avery labels in Word, it is critical to perform a test print on plain paper before using actual label sheets. This step verifies alignment and prevents costly waste. Additionally, adjusting printer settings to ‘labels’ or ‘heavy paper’ can improve ink adherence and overall print quality, ensuring professional results.”

Frequently Asked Questions (FAQs)

What is the first step to create Avery labels in Microsoft Word?
Open Microsoft Word, go to the “Mailings” tab, and select “Labels.” Then click on “Options” to choose the appropriate Avery label template based on the product number.

How do I find the correct Avery label template in Word?
In the “Label Options” dialog, select “Avery US Letter” or the relevant Avery vendor from the label vendors dropdown, then locate your specific Avery product number to ensure the template matches your label sheets.

Can I customize the design of Avery labels in Word?
Yes, after selecting the label template, you can insert text, images, and formatting within each label cell. Use the “Table Tools” to adjust layout and design as needed.

How do I print Avery labels accurately from Word?
Load your printer with the Avery label sheets, ensure the correct label template is selected, and use the “Print” option in Word. Always perform a test print on plain paper to verify alignment before printing on labels.

Is it possible to import data for Avery labels in Word?
Yes, use the Mail Merge feature under the “Mailings” tab to import data from Excel or other sources, allowing you to create personalized labels efficiently.

What should I do if my Avery labels do not align properly when printed?
Double-check that the correct Avery template is selected, verify printer settings for paper size and scaling, and run a test print on plain paper to adjust margins or alignment before printing on label sheets.
Creating Avery labels in Microsoft Word is a straightforward process that leverages Word’s built-in templates and tools designed specifically for label printing. By selecting the appropriate Avery template, users can ensure their labels align perfectly with the Avery product specifications, which simplifies the design and printing process. The use of the Mailings tab and the Labels feature allows for easy customization, including adding text, images, and adjusting formatting to meet individual needs.

Key takeaways include the importance of selecting the correct Avery label template to avoid misalignment during printing. Utilizing Word’s label creation tools not only saves time but also enhances accuracy and professionalism in the final product. Additionally, users can take advantage of features such as mail merge to personalize labels for bulk printing, which is particularly useful for business or organizational purposes.

Overall, making Avery labels in Word combines convenience with flexibility, making it an ideal solution for both personal and professional labeling tasks. Understanding the steps and tools involved ensures efficient label creation and high-quality results, reinforcing Microsoft Word as a reliable platform for managing Avery label projects.

Author Profile

Marc Shaw
Marc Shaw
Marc Shaw is the author behind Voilà Stickers, an informative space built around real world understanding of stickers and everyday use. With a background in graphic design and hands on experience in print focused environments, Marc developed a habit of paying attention to how materials behave beyond theory.

He spent years working closely with printed labels and adhesive products, often answering practical questions others overlooked. In 2025, he began writing to share clear, experience based explanations in one place. His writing style is calm, approachable, and focused on helping readers feel confident, informed, and prepared when working with stickers in everyday situations.