How Do You Print Labels From Avery Easily and Accurately?

AvatarByMarc Shaw Sticker Labels & Printing

Printing labels from Avery products is a practical skill that can simplify everything from organizing your home to managing professional projects. Whether you’re preparing address labels for invitations, creating custom tags for products, or simply labeling files and folders, Avery offers a versatile range of templates and materials designed to make the process straightforward and efficient. Understanding how to print labels from Avery can save you time, reduce errors, and give your projects a polished, professional look.

Navigating the world of label printing may seem daunting at first, especially with the variety of Avery products and software options available. However, with the right approach, you can easily customize and print labels that perfectly suit your needs. From selecting the correct template to ensuring your printer settings are optimized, the process is designed to be user-friendly and accessible to everyone, whether you’re a seasoned pro or a first-time label maker.

In this article, we’ll explore the essentials of printing labels from Avery, highlighting key tips and considerations that will help you achieve flawless results. By the end, you’ll feel confident in your ability to create and print labels that enhance your organizational tasks and creative projects alike.

Using Avery Templates in Microsoft Word

Avery provides a range of templates specifically designed for Microsoft Word, making it easier to design and print labels accurately. To get started, open Microsoft Word and navigate to the template section by selecting **File > New**. In the search bar, type the Avery product number (found on your label package) to find the exact template for your labels.

Once the template is open, the layout will already match the dimensions of your Avery labels, ensuring proper alignment when printed. You can enter your text directly into the label cells, customize fonts, colors, and add images or logos as needed.

To enhance your label design, consider these tips:

  • Use consistent font sizes to maintain readability.
  • Align text centrally within each label cell.
  • Preview your labels using the Print Preview function to verify layout before printing.
  • Save your work frequently to avoid loss of data.

When ready, print a test sheet on plain paper to check alignment. If everything looks correct, load your Avery labels into the printer tray according to the manufacturer’s instructions and proceed with printing.

Printing Labels Using Avery Design & Print Online

Avery’s free online tool, Avery Design & Print, offers a user-friendly platform to create and print labels without the need for additional software. Accessible via a web browser, it supports a wide variety of Avery products.

To use this tool effectively:

  • Visit the Avery Design & Print website.
  • Enter your Avery product number or browse by category to select the correct label template.
  • Choose to start from scratch or select a pre-designed template.
  • Customize your labels by adding text, images, shapes, or barcodes.
  • Use the alignment guides to ensure content fits well within the label boundaries.
  • Preview your design in full-screen mode to check for any issues.

Once your design is finalized, you can print directly from the browser or download a PDF file for printing later. The PDF option is useful if you want to print from a different device or share the design with others.

Best Practices for Printing Avery Labels

Achieving professional results when printing Avery labels depends on several factors related to printer settings, paper handling, and environmental conditions. Follow these best practices to ensure high-quality output:

  • Printer Calibration: Regularly calibrate your printer to maintain accurate color and alignment.
  • Paper Type: Use the recommended label sheets designed for your specific printer type (inkjet or laser).
  • Printer Settings: Select the highest quality print mode and set the paper type to labels or heavy paper.
  • Print Orientation: Confirm that the labels are loaded correctly, with the printable side facing the right direction.
  • Test Prints: Always perform a test print on plain paper to verify alignment before using your label sheets.
  • Avoid Smudging: Allow inkjet prints to dry completely before stacking or handling labels to prevent smudging.
Printer Type Recommended Avery Label Sheet Print Quality Setting Paper Feed Orientation Drying Time
Inkjet Matte or Glossy Inkjet Labels High or Best Face Down (Check Printer Manual) 1-2 minutes
Laser Laser Labels Best or Photo Quality Face Up (Check Printer Manual) Immediate

Troubleshooting Common Printing Issues

When printing Avery labels, users may encounter issues such as misalignment, smudging, or paper jams. Understanding how to address these problems can save time and reduce waste.

  • Misalignment: This usually occurs when the printer settings do not match the label template. Verify the template dimensions and ensure the correct paper size is selected in the print dialog. Use manual feed trays if available to improve feeding accuracy.
  • Ink Smudging: Inkjet prints may smudge if the ink has not dried properly. Use fast-drying ink or allow extra drying time before handling labels.
  • Paper Jams: Label sheets are thicker than regular paper and can cause jams if the printer rollers are dirty or worn. Clean printer rollers regularly and avoid using damaged label sheets.
  • Blank Labels: Double-check that you have loaded the label sheets correctly, with the printable side facing the correct direction. Also, ensure the printer has sufficient ink or toner.
  • Color Fading or Inconsistency: Calibrate your printer and use high-quality label stock designed for your printer type.

By systematically addressing these issues, you can improve the reliability and appearance of your printed Avery labels.

Preparing Your Avery Labels for Printing

Before printing labels from Avery, it is essential to ensure that your labels are correctly prepared to achieve a professional outcome. Begin by selecting the correct label template that matches the Avery product number printed on your label sheets. This alignment guarantees that the text and images will print accurately within the label boundaries.

To prepare your labels effectively:

  • Identify the Avery product number: This number is usually found on the packaging or directly on the label sheet.
  • Download the corresponding template: Visit the official Avery website or use Avery Design & Print software to download the template compatible with your product number.
  • Choose your software platform: Avery templates are available for Microsoft Word, Adobe Illustrator, and Avery’s own Design & Print online tool.
  • Customize your label content: Input text, add images or logos, and adjust font styles to match your branding or requirements.
  • Check alignment: Use the print preview function to verify that all content fits within the label margins and does not overlap.

Proper preparation reduces the chances of misaligned prints and wasted label sheets.

Using Avery Design & Print Software for Label Printing

Avery Design & Print offers a robust, user-friendly platform optimized for creating and printing labels. This software is available both as a free online tool and as a downloadable desktop application.

Key features and steps for using Avery Design & Print include:

Feature Description Benefit
Preloaded Templates Access to thousands of label templates corresponding to Avery products. Simplifies setup and ensures precise label sizing.
Custom Design Tools Options for adding images, shapes, text boxes, and barcodes. Enables professional, personalized label creation.
Print Preview & Alignment Visual confirmation before printing, with guides for label placement. Minimizes errors and material waste.
Save & Reuse Ability to save label designs for future projects. Improves efficiency for recurring label printing tasks.

To print labels using Avery Design & Print:

  1. Open Avery Design & Print and select your label product number.
  2. Create your label design using the available tools, or upload existing artwork.
  3. Click on “Preview & Print” to review the layout and alignment.
  4. Load your printer with the appropriate Avery label sheets.
  5. Adjust printer settings to match label paper type and quality.
  6. Execute the print command and monitor the first sheet for accuracy.

Optimizing Printer Settings for Avery Labels

Printer configuration is critical to achieving crisp, well-aligned labels. Follow these guidelines to optimize your printer settings:

  • Select the correct paper type: Choose “Labels,” “Matte Photo Paper,” or a similar setting depending on your printer model to ensure proper ink absorption.
  • Set print quality to high or best: This enhances text sharpness and image clarity.
  • Disable scaling options: Ensure that “Fit to Page” or “Scale to Fit” is turned off to maintain correct label dimensions.
  • Use manual feed: If available, feed Avery label sheets via the manual tray to reduce jamming and misfeeds.
  • Test with plain paper: Print a test sheet on plain paper to verify alignment before using label stock.

Adjusting these settings in the printer driver or print dialog box will improve output quality and minimize errors.

Troubleshooting Common Issues When Printing Avery Labels

Encountering issues while printing Avery labels is common but can be resolved with targeted troubleshooting steps:

Issue Possible Cause Recommended Solution
Labels misaligned or cut off Incorrect template or scaling enabled Verify product number and disable scaling in printer settings
Ink smudging or bleeding Incompatible paper type or wet ink Use recommended label sheets and allow ink to dry before handling
Paper jams during printing Incorrect paper feed or thick label stock Use manual feed tray and ensure sheets are flat and undamaged
Printer does not recognize label sheets Driver or firmware outdated Update printer driver and firmware to latest versions

Implementing these solutions will help maintain smooth label printing

Expert Insights on How To Print Labels From Avery

Jessica Turner (Graphic Design Specialist, LabelPro Solutions). When printing labels from Avery, it is crucial to first select the correct template that matches your label sheet to ensure proper alignment. Using Avery’s free online design software can simplify the process, allowing users to customize text and images while maintaining print quality. Additionally, always perform a test print on plain paper to verify positioning before using the actual label sheets.

Michael Chen (Print Technology Consultant, Precision Print Services). The key to successful label printing from Avery lies in understanding your printer’s capabilities and settings. For best results, adjust your printer to the highest quality mode and use the recommended paper type settings. Avoid using draft modes or incompatible printers, as these can cause smudging or misalignment. Proper calibration and using genuine Avery label stock significantly improve the final output.

Linda Gomez (Operations Manager, Office Supply Experts). From an operational standpoint, organizing your label printing workflow is essential. Start by verifying the label product number and matching it with Avery’s templates to prevent errors. Batch printing with consistent settings reduces waste and saves time. Also, ensure your software is updated and compatible with Avery’s design tools to avoid technical glitches during the printing process.

Frequently Asked Questions (FAQs)

What materials do I need to print labels from Avery?
You need Avery-compatible label sheets, a printer (inkjet or laser depending on the label type), a computer with label design software or Avery’s online tools, and the correct Avery product number for your labels.

How do I find the correct Avery template for my labels?
Locate the product number on your Avery label packaging, then visit Avery’s official website or use their Design & Print software to select and download the matching template for your label type.

Can I print labels from Avery using Microsoft Word?
Yes, Microsoft Word supports Avery label templates. Use the “Mailings” tab, select “Labels,” and choose the appropriate Avery template to design and print your labels accurately.

How do I ensure my labels print aligned correctly?
Perform a test print on plain paper first, hold it against the label sheet to check alignment, adjust printer settings if necessary, and use the correct paper type and print quality settings for best results.

What should I do if my labels are smudging after printing?
Allow ink to dry completely before handling, use the recommended printer type for your labels, avoid touching the printed surface immediately, and consider using a quick-dry spray or selecting a higher print quality setting.

Is it possible to print labels from Avery using a mobile device?
Yes, Avery offers mobile-friendly design tools and apps that allow you to create and print labels directly from smartphones or tablets, provided your printer supports wireless printing.
Printing labels from Avery involves a straightforward process that combines selecting the appropriate label template, customizing the content, and using compatible software or Avery’s online tools. Whether utilizing Microsoft Word, Avery Design & Print Online, or other label-making software, it is essential to ensure the correct Avery product number is chosen to match the physical label sheets. This alignment guarantees that the printed content aligns perfectly with the label dimensions, avoiding misprints and wasted materials.

Key steps include designing the label with the desired text, images, or barcodes, previewing the layout to confirm accuracy, and performing test prints on plain paper before using the actual label sheets. Additionally, adjusting printer settings for paper type and print quality can significantly improve the final output. Avery’s resources and templates simplify the process, providing a user-friendly experience for both beginners and professionals.

Overall, understanding the compatibility between Avery products and software, alongside careful preparation and testing, ensures efficient label printing with professional results. By following these best practices, users can save time, reduce errors, and produce high-quality labels tailored to their specific needs.

Author Profile

Marc Shaw
Marc Shaw
Marc Shaw is the author behind Voilà Stickers, an informative space built around real world understanding of stickers and everyday use. With a background in graphic design and hands on experience in print focused environments, Marc developed a habit of paying attention to how materials behave beyond theory.

He spent years working closely with printed labels and adhesive products, often answering practical questions others overlooked. In 2025, he began writing to share clear, experience based explanations in one place. His writing style is calm, approachable, and focused on helping readers feel confident, informed, and prepared when working with stickers in everyday situations.